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One Desk Advisor

4 months ago

London, United Kingdom University College London Full time

**Ref Number**

B01-04352

**Professional Expertise**

Administration and Business Support

**Department**

Vice-President (Operations) (B01)

**Location**

London

**Working Pattern**

Full time

**Salary**

£34,605-£39,980

**Contract Type**

Fixed-term

**Working Type**

Hybrid

**Available For Secondment**

Yes

**Closing Date**

19-Jun-2024

**About us**:
The Professional Services (PS) Hub brings together key customer facing and transactional services across different functions; HR, Finance, IT & Business Operations. The PS Hub is committed to delivering high quality & efficient services, with a real emphasis on customer experience.

**About the role**:
Main purpose of the job

Provide a professional advisory service to customers across a broad range of queries and processes, including supporting with complex case management, producing correspondence and handling customer queries. Interact with customers using various communication channels, such as ticketing system, phone calls and live chat. Where possible, and in line with agreed procedures, the One Desk IT Analyst will provide first contact resolution, taking ownership of queries to point of resolution.

Take responsibility for managing and dealing with contacts that are assigned to them, ensuring that accurate and customer focused responses are given within relevant SLA’s and within UCL policy/process. To deliver this service it is key that excellent working relationships are built with internal and external stakeholders.

Please note: This is a fixed term contract for 9 months.

Duties and responsibilities
- Provide 1st line support to users on services which are available to them and underpinning systems, products and services across all ISD services, identity, access and resource administration.
- Take ownership of customer queries and see them through to resolution, with a keen focus on outstanding customer service, whilst following team ways of working.
- Clearly understand and work within service delivery boundaries and published Tier 2/internal escalation routes
- To collaborate and engage with the wider PS Hub community to provide a responsive, consistent, and forward-thinking service.
- Be seen as an expert in general and UCL specific and relevant policies, processes, technology and systems
- Develop effective, positive relationships with customers, departmental contacts, and PS colleagues to positively assist in meeting their business needs.
- Provide a flexible working approach, with the ability to support the wider PS Hub teams when required
- Utilise training materials to provide query resolutions
- Keep confidential records of customer interaction, transactions comments and complaints, using the tools provided
- Provide a flexible service, and implement agreed modifications or workarounds where appropriate
- Contribute to updating and maintaining training materials when requested

**General**
- Follow and actively promote the UCL Ways of Working.
- Carry out any other duties within the scope, spirit and purpose of the job as requested by the line manager.

**About you**:
We are looking for someone with experience working in IT Helpdesk with first line support experience. Clear and effective communication skills are required. Consistently displaying the highest standard of customer service, with a focus on accuracy. You will be required to manage your workload through prioritisation, time management, and organisational skills.

**What we offer**:
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance

**Our commitment to Equality, Diversity and Inclusion**:
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.