Team Assistant
4 weeks ago
**Job title**: Team Assistant
**Job location**: Sunbury-on-Thames (with some travel to St James’ Square)
**Industry**: Oil and Energy
**Employment type**: Contract (12 months)
Must have the right to work and reside in the UK
Engagement via an umbrella company
**Your accountabilities**:
Handling the VP’s schedules, proactively planning ahead and anticipating requirements.
Ensuring that practical arrangements such as external agendas, all requirements for meeting attendees and pre-reads are in place on time including booking hot desks, meeting rooms and facilities as the need arises.
Managing and dealing with all procurement and invoices for SS&V teams (excluding E&C).
Remaining proactive, anticipating needs and handling diary clashes.
Managing events including Townhall Webcast arrangements, off-site meetings and events.
Coordinating travel & logistics, including liaison with the Company Travel Provider to ensure requirements for VP business travel are complete and run efficiently.
Providing a link between a number of BP offices and leaders; maintaining a good working relationship with key contacts both externally to BP and other parts of the Group.
Handling all administrative matters in the strictest confidence and maintaining all relevant records and files.
Support the sustainability and strategy teams with the organisation and coordination of key projects: meetings, logistics, pre-reads, etc.
**Take the lead in onboarding arrangements for new entrants**: ordering equipment (PCs, peripherals etc.), induction training, passes etc.
**You will need**:
High school diploma or equivalent and extensive experience in team, personal or executive assistant roles.
Proficiency in English, excellent verbal and written communication skills
Experience in diary and event management.
Excellent attention to detail and a proven understanding of our bp systems and processes.
Able to connect with and manage partners at multiple levels in the organisation, comfortable communicating with senior leaders.
Proven track record of quickly learning and developing on the job to fill any skills gaps.
Proficiency in English, excellent verbal and written communication skills
Able to prioritise workload.
Excellent one team behaviours.
Experience in procurement systems such as Ariba and SAP.
Experience in common office products (Microsoft) including teams and sharepoint.
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