Project Coordinator

1 month ago


Sunbury, United Kingdom BP Full time

**Job Title**: Project Coordinator

**Job Location**: Sunbury-on-Thames

**Contract Length**: 12 months

**Industry**: Oil & Energy

**Working hours**: 8 per day/40 per week

Engagement via an umbrella company only

**Your skills and responsibilities**:
Coordinate visit schedules for key visitors, including booking of transportation, in UK, Houston and India
Own travel planners for the programme team, monitors the budget and reports on a monthly basis

**Timesheet**: preparation of timesheet in GT ONE
Complex diary management across multiple time zones (2 Leaders)
First point of contact to internal and external stakeholders, must be able to represent the team appropriately, assisting visitors with travel arrangements, accommodation, office requirements etc
Owner of the bpTSI Teams site - accountable for maintaining up-to-date content and membership
Setting up and managing a range of conference meetings and workshops
Organising event/ meeting hosted in person and via Teams and arranging relevant facilities and logistics including catering
Arranging of Team builds, offsite events, evening meals etc
Manage new joiners process - account creation and site pass creation (where applicable) inductions for new hires/contractor staff - local induction
knowledge of site and procedures and manage exits
Partner with the other members of the admin community to provide cross team support when needed.
Logging IT requests - such as hardware issues or facilities requirements
Manage office space for the team including availability of desks for visitors liaising with Workplace team when needed
Other ad hoc administrative duties ie sourcing and booking meeting rooms, ordering stationery etc
PO creation and management for programme activities and ordering hardware
Printing/Materials organisation for workshops/ key meetings
Supporting with MS planner activities


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