Temporary Office Coordinator

3 weeks ago


Sunbury, United Kingdom Page Personnel - UK Full time

Immediate start
- Working in a well-established company

**About Our Client**:
A multinational oil and gas company headquartered in sunbury on thames.
- General office administration:

- Travel / visit logistic arrangement:

- Guide / advise on visa process and obtain invitation and business letters when requested - TSI team and other colleagues visiting India in a TSI capacity
- Coordinate visit schedules for key visitors, including booking of transportation, in UK, Houston and India
- Complex diary management across multiple time zones (3 leaders)
- First point of contact to internal and external stakeholders, must be able to represent the team appropriately, assisting visitors with travel arrangements, accommodation, office requirements etc.
- Internal Communications:

- Owner of the bpTSI Teams site - accountable for maintaining up-to-date content and membership
- Event / meeting coordination:

- Setting up and managing a range of conference meetings and workshops
- Facilitating recurring meetings - manage dial-in details, meeting room bookings, deck projection, recording of meeting where required
- Organising events / meetings hosted in person and via Teams and arranging relevant facilities and logistics including catering, stationery,
- Arranging of Team builds, offsite events, evening meals etc
- Manage new joiners process - account creation and site pass creation (where applicable) induct and show new hires / contractor staff around Sunbury campus
- Knowledge of site and procedures
- Document and follow up on actions and decisions from meetings
- Manage exit process - returning laptops and badges, suspending account, removal from Teams channels
- Partner with the other members of the admin community to provide cross team support when needed
- Logging IT requests - such as hardware issues or facilities requirements and order IT accessories where requested
- Manage office space for the team including availability of desks for visitors liaising with Workplace team when needed
- Sourcing and booking meeting rooms, in Sunbury and other locations such as North Sea, Houston and Central London
- Other ad hoc administrative duties i.e. ordering stationery etc
- PO creation and management for programme activities and ordering hardware
- Printing/Materials organisation for workshops/ key meetings
- Supporting with MS planner activities

**The Successful Applicant**:
Looking for someone who is experienced within
- Office management
- Office coordination
- Experienced with admin duties
- Technical knowledge

**What's on Offer**:

- Hybrid working model
- Contact
- Charles Wilkinson
- Quote job ref
- JN-022024-6351585
- Phone number
- +44 193 226 4085



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