People Student Placement

2 months ago

Sunbury, United Kingdom KINLY Full time

**Role Summary**

We are seeking an enthusiastic and competent People Placement Student to join our People Department for a temporary period of 12 months. In this role you will support our People department in all of our day-to-day operations, assisting in various tasks including HR administration, payroll, recruitment, selection, onboarding and employee training and development.

You will also be responsible for updating our employee records with new hire information, screening CVs, and scheduling interviews. We are looking for some who therefore exudes exceptional organisational and planning skills, that is a self-starter but who can also effectively work independently and as part of a team. Previous human resources or recruitment experience would be desirable and having a strong interest in this field is a must.

**Duties and Responsibilities**
- Provide PA support to the Head of People and People Director.
- Raise all employment references e.g. employment, tenancy etc.
- Organise and maintain up-to-date employee files and handle filing on behalf of the People BP’s.
- Be custodians of the HR server/drive and ensure that a clear and logical filing system is in place.
- Password resets/unlock ADP accounts and handle any other system related technical issues and escalate to the ADP Team if they cannot be resolved locally.
- Handle probation review administration and tracking.
- Give attention to ADP automated notifications and approval requests e.g. accept personal details changes.
- Create contracts, letters (such as for floats) or addendums for review and approval by a senior member of the People team and issue to employee once approved/signed; usually via DocuSign.
- Monitor and collate new joiner reference requests and ensure they are returned before the end of the new joiners’ probation period.
- Update internal databases with new employee information including contact details and employment forms.
- Conduct exit interview follow-up meetings once Culture Amp results complete.
- Use the relevant Teams channels to update the wider People Team of specific news e.g. new starters, leavers, employee changes etc.
- Update trackers e.g. payroll, starters and leavers and addendums/changes.
- Ensure that the HRIS is kept up-to-date and employee records are accurate and in line with organisational changes and that this always done in real-time.
- Assist Compensation and Benefits Manager by providing relevant employee information e.g. starters, leavers, absences, changes etc.
- Administer and update the SharePoint HR site.
- Liaise with IT and other key stakeholders in the business, as to ensure that internal systems and processes are kept in step with the people changes.
- Assist in screening CVs of applicants.
- Create reports on HR-related processes when required.
- Address queries and concerns of employees when needed.
- Manage job advertisements via job portals and social networks.
- Assist the Recruiter in planning and organising career fairs and special events.
- Maintain high levels of confidentiality throughout the completion of tasks.

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