Office Coordinator

5 months ago

London, United Kingdom Navigator Gas Full time

**Job Overview**:
Our three pillars of safety, reliability and efficiency are at the heart of what we do in Navigator. With these in mind, the Office Co-ordinator will play a key role in making the London office a great place to work for all colleagues and ensure a welcome reception for all visitors.

Comprehensive coordination will ensure the facility runs effectively whilst enhancing the employee experience, and ensuring the service received by callers or visitors to the office reflects the Company’s excellent reputation.

The Office Coordinator reports to the Head of HR.

**Core responsibilities**:

- Contribute to a great employee experience, tasks include:

- Welcoming and friendly with staff, considerate of employee experience.
- Office procedure and H&S induction for new staff, reminding colleagues of expectations.
- Arrange perks, breakfasts, lunches, treats, presents and cards as appropriate.
- Ensure office cleanliness is maintained between cleaning contractor visits.
- Arrange maintenance, repair or replacement of office hardware and furniture as appropriate.
- Order kitchen, stationery and office supplies.
- Manage incoming and outgoing post.
- Internal communications to share important news and updates relating to office environment.
- Represent London office in the Office H&S Working Group, alongside representatives from other Navigator offices; and assist with implementation of measures from H&S audits.
- Drive eco-friendly practices to help Navigator on our sustainability journey.
- Key member of the Social Committee, assisting with planning events and charitable initiatives.
- Providing occasional support to the Executive team with Board meeting bookings, travel support and diary management.

Ensure a great visitor/caller experience, tasks include:

- Visitor health and safety induction.
- Management of the reception area and meeting rooms.
- Book visitors with building security, issuing visitor passes and maintaining register.
- Greeting visitors and providing refreshments.
- Answer, screen and direct incoming calls and passing on messages appropriately.

Liaise with suppliers to ensure quality and effectiveness of services, tasks include:

- Represent the Company to building management and share important updates.
- Travel booking platform monitoring of approvals in line with policy, go-to colleague for provider and colleagues to resolve queries.
- Monitor performance of service providers such as cleaning, maintenance, coffee machine, water taps, fisk tank maintenance and office plants.
- Research and recommend perks to share with colleagues.

**Additional responsibilities**:

- Co-ordinate with colleagues in similar roles in our offices in Gdynia, Copenhagen and Manila to learn and share expertise with a view to consistency of experience and continuous improvement.
- There is opportunity to shape this role and develop it further.

**Requirements**:

- Minimum of 2 years’ experience in a similar role.
- Well organised and proactive, identifying improvements and presenting solutions.
- Engaging communication skills.
- Efficient user of Microsoft packages and willingness to learn.
- Able to multi-task and prioritise effectively.

**About Us**:
Navigator Gas is a New York Stock Exchange-listed shipping company owning and operating the world’s largest fleet of handysize liquefied gas carriers. With our 54 ocean-going vessels, we provide international seaborne transportation and regional distribution of liquefied petroleum gas (LPG), petrochemical gases and ammonia for energy companies, industrial users and commodity traders.

With safety, reliability and efficiency at the forefront of our minds, Navigator Gas is connecting the world today whilst creating a sustainable tomorrow.

Navigator Holdings Ltd. is the owner and operator of the world’s largest fleet of handysize liquefied gas carriers and a global leader in the seaborne transportation services of petrochemical gases, such as ethylene and ethane, liquefied petroleum gas (“LPG”) and ammonia and owns a 50% share, through a joint venture, in an ethylene export marine terminal at Morgan’s Point, Texas on the Houston Ship Channel, USA. Navigator’s fleet now consists of 54 semi
- or fully-refrigerated liquefied gas carriers, 21 of which are ethylene and ethane capable. The Company plays a vital role in the liquefied gas supply chain for energy companies, industrial consumers and commodity traders, with its sophisticated vessels providing an efficient and reliable ‘floating pipeline’ between the parties, connecting the world today, creating a sustainable tomorrow.

**History and Financial Growth**:
Navigator Holdings Ltd. was formed in 1997 for the purpose of building and operating a fleet of five liquefied gas carriers. The Company has grown dramatically over the past ten years and now owns a fleet of 54 vessels and is the dominant global leading in its chosen shipping segment.

The Company is listed on the New York Stock

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