Administrative Assistant

3 weeks ago


Stansted, United Kingdom Tate Full time

**Administrative Assistant**

**Salary £23k to £25k DOE**

**Full time Permanent**

Tate are delighted to be working on this great opportunity for our client who are based in Stansted to develop the administrative base and site management of their Essex location and to provide technical administrative support to the Technical Department. The role will occasionally involve travel to our clients Head Office in, Scotland and other office locations internationally for work, training or trade events when required.

To work closely with the site manager / Technical secretariat to provide compliant administration in the following specific functions.

**Technical**:

- Issuing of PO's & Signing of contracts
- Signing off invoices
- Updating Certificates & Files
- Tech Inbox

**Site**:

- Maintenance annual contract renewals / new
- Coordination of maintenance checks / repairs & Site Assessments
- Fire Alarm Tests
- Site supplies (Sainsbury etc / Water)
- Stationary & ad hoc supplies
- Hospitality
- Hotel bookings
- Flight bookings
- Taxi bookings

**Compliance**:

- ISO 9001 - Coordination for items needed for audit.
- ISO14001 - Coordination for items needed for audit.
- FSC - Coordination for items needed for audit.
- IFC internal audit.
- TRG.

**H & S**:

- Annual Files - Manual & Electronic (Teams) Set up and Maintenance.
- On going checks / records - warehouse - ladder / PPE etc (weekly / Monthly)

You will work in synergy with the Management team and broader company to aid develop and implement company strategy and coordinate with all departments as required to meet growth and development plans.

In addition, to ensure efficient and effective operational and process procedures are maintained for BS EN ISO 9001, 14001, FSC and PEFC Chain of Custody certification requirements.

**REQUIREMENTS**:

- Quality focused with excellent negotiation skills.
- Passionate about the work environment.
- Effective, strong and professional communication skills (both verbal and written) at all levels.
- Happy to work as a member of a team or autonomously when required to solve problems, plan work, develop plans and set growth targets.
- Proficient in Microsoft Office suite of apps, with a particular focus on Teams, Excel and Word.

**Benefits**:

- 25 days Holiday entitlement + 3 days (to be taken at Xmas) + 8 days statutory
- Pension Package
- Free parking

Tate is acting as an Employment Business in relation to this vacancy.



  • Stansted, United Kingdom Essex Partnership University NHS Foundation Trust Full time

    West Essex Community Health Services have a full time vacancy working 30 hours per week as adminsitration support for the Adult Community Mental Health Team based at Western House Stansted. - To work as a member of the WECHS Administration Service ensuring that a high quality and efficient service is provided at all times, which may include giving support...


  • Stansted, United Kingdom World Duty Free Full time

    Location: Stansted Position: Part Time **Salary**: Competitive hourly rate Benefits: Benefits - Fantastic benefits inc free parking, bonus scheme, wellbeing support (EAP), staff discount, travel discount, life assurance, pension, health cash plan (dental, optical, medical, health and fitness discounts) Replenishment Administration Assistant Location -...


  • Stansted, United Kingdom Livero Group Full time

    Do you love a fast-paced, fun environment, varied duties and lots of opportunities to grow? Do you love traveling for work making sure that everything goes to plan? Are you organised, detail oriented and a fast learner? Would you love to: - have a clear career path from Administrative Assistant to Administrator and even Office Manager? - take part in...


  • Stansted, United Kingdom Tech Heads Full time

    **Do you love a fast-paced, fun environment, with varied duties and lots of opportunities to grow? Would you like the opportunity to explore different career paths so you can progress into a role that suits you rather than changing yourself to fit the role? Are you organised, have great attention to detail, are process driven and enjoy making improvements to...


  • Stansted, United Kingdom Hawkins & Co Accountants & Bookkeepers Ltd Full time

    You will also support the remainder of the team to achieve their objectives. Duties and responsibilities - Booking client meetings with the account managers - Welcoming clients for meetings and offering tea/coffee/water - Collecting and processing incoming and outgoing mail - Electronic lodgement of documents and information and maintaining existing...


  • Stansted, United Kingdom Harris Tobias Ltd Full time

    Long established trading company seeks friendly, enthusiastic individual to join their small, office based team in Stansted. Your role will include, but will not be limited to; Completing various required administrative tasks, including invoicing, Import/Export paperwork, and monitoring and maintaining backup paperwork, archiving Answering the phone and...

  • Administrator

    7 months ago


    Stansted, United Kingdom AES Full time

    Job Title - Administrator Location - Stansted Airport Salary - Fixed Hours - Monday to Friday Type of Role - Permanent / Full Time Profile of Role We are currently recruiting for an Administrator to join our Engineering team and look after the administration of a number of tasks, essential to the smooth running of the department. This is an entry level...

  • Administrator

    2 weeks ago


    Stansted, United Kingdom HR GO Recruitment Full time

    **Administrator** *** Salary: 22000 - 24000 **The Role** This position requires someone with a strong work ethic and excellent communication skills. Supporting the owner with all office administrations and finances. Ideally looking for someone with experience with Sage 50 and VAT & invoicing. You will also be liaising with engineers and managing their...


  • Stansted, United Kingdom Conneely Group Full time

    **Office Administrator/Receptionist** The Office Administrator/Receptionist is responsible for the daily operations of the office. This individual will provide administrative support to all departments and assist with all administrative needs. **Responsibilities** Maintain office supplies such as stationary and welfare items Order site stationary /...

  • Administrative Officer

    7 months ago


    Stansted, United Kingdom SSE Commercial Limited Full time

    **About us** SSE Commercial Limited is an electrical contractor based at Stansted Airport. SSE Commercial Limited is looking for an Administrative Officer to join our team in Stansted. The Administrative Officer is responsible for providing administrative support to the Directors. This position will be responsible for supporting the operations of the...


  • Stansted, United Kingdom Page Personnel Finance Full time

    This temporary administrator officer role will initially focus on aiding the clearance of a physical backlog by filing and archiving. Furthermore, Microsoft excel proficiency will be required for regular data entry, spreadsheet usage as well as other functions. **Client Details** This is a Stansted based aerospace services company, with a fantastic...


  • Stansted, United Kingdom Page Personnel Finance Full time

    This temporary administrator officer role will initially focus on aiding the clearance of a physical backlog by filing and archiving. Furthermore, Microsoft excel proficiency will be required for regular data entry, spreadsheet usage as well as other functions. **Client Details** This is a Stansted based aerospace services company, with a fantastic...

  • Payroll Administrator

    2 weeks ago


    Stansted, United Kingdom EW Recruitment Limited Full time

    **Job Title**: Payroll Administrator** **Salary**: 22k - 30k DOE **Location**: Stansted My client is looking for a process driven, organised, experienced professional who can independently manage payroll for their clients and also assist with office administrative duties. **Attributes**: - 4-5 years’ experience of working in a similar role - End to end...


  • Stansted, United Kingdom Storm Aviation Ltd Full time

    **Job Role** The Sales and Marketing Administrator reports to the Head of New Business and is responsible for ensuring that the business is supported with all administrative functions to support the generation of business with new and existing clients. The required hours would be Monday to Friday and between 09:30 and 14:30 (25 hours). **Key...


  • Stansted, United Kingdom Hunt-Rec Full time

    We are working on a great new role for a Commercial Invoicing Administrator based in Stansted. (Must drive to get to location) The main purpose for this role is to provide administration support to the Finance Manager to ensure accurate and timely billing of maintenance to customers. **Duties**: - Analyse data from work cards for maintenance checks using...

  • Office Administrator

    7 months ago


    Stansted, United Kingdom Green Motion Car & Van Rental Stansted Airport Full time

    Responsibilities: - PCN FIne Managment, payment processing - Answer Telephone to Customers calling in - Provide general administrative and clerical support, including data entry and filing - Post Sales Customer Service with Accidents, Damage and PCN - Assist with basic bookkeeping tasks using QuickBooks - Manage incoming and outgoing mail and packages -...


  • Stansted, United Kingdom Ryanair Full time

    **Rostering Administrator - STN** Are you an organised and detail-oriented individual with a knack for coordinating schedules and optimizing workforce efficiency? If so, we have the perfect opportunity for you! Our company is seeking a dedicated Rostering Administrator at Stansted Airport to play a pivotal role in managing our workforce scheduling and...


  • Stansted, United Kingdom AES Full time

    **Rostering Administrator - STN** Are you an organised and detail-oriented individual with a knack for coordinating schedules and optimizing workforce efficiency? If so, we have the perfect opportunity for you! Our company is seeking a dedicated Rostering Administrator at Stansted Airport to play a pivotal role in managing our workforce scheduling and...


  • Stansted, United Kingdom Ryanair Full time

    Ryanair are currently recruiting for an **Executive Assistant** to join our Immigration Affairs department. **Duties Include**: - General administrative duties - Assist the Head of Department with updating safety reports and tickets for business requests - Communicating with various authorities in relation to Advanced Passenger Information and Passenger...


  • Stansted, United Kingdom Titan Airways Full time

    Due to our continued growth, we have an exciting opportunity for the right person to join our busy Commercial team, working exclusively for a long-term, high-end VIP Tour Operator who requires the highest level of service. This role will involve assisting the Account Director with process and administrative support to achieve the level of service expected...