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Administrator - Immigration Affairs Department

5 months ago

Stansted, United Kingdom Ryanair Full time

Ryanair are currently recruiting for an **Executive Assistant** to join our Immigration Affairs department.

**Duties Include**:

- General administrative duties
- Assist the Head of Department with updating safety reports and tickets for business requests
- Communicating with various authorities in relation to Advanced Passenger Information and Passenger Name Record
- Providing data to law enforcement authorities in compliance with Ryanair’s policy and procedures for the provision of data
- Liaise with Accounts Payable Teams for payment of invoices and carrier’s liability fines
- Maintain and enter data into various electronic filing systems
- Maintain hard copy filing systems, where applicable
- Resolve various administrative problems and enquiries from airports and authorities
- Prepare written responses to routine airport enquiries
- Provide support to the Immigration Support Team, where required
- Prepare documents including reports, drafts, memos, training PowerPoints and KPIs
- Coordinate meetings, appointments, and travel arrangements for members of the team
- Prepare agendas for meetings and schedules
- Record and distribute minutes of meetings, when applicable
- Open, sort and distribute incoming correspondence
- Coordinate maintenance of office equipment
- Liaise with other departments within Ryanair, where required

**Requirements**:

- Knowledge of aviation systems would be an advantage, _however not required_
- Educated to a minimum of A Level, or equivalent
- Experience in administrative procedures and systems, such as filing and record keeping
- Good computer skills and proficiency of Microsoft packages (Word, Excel, Power Point)
- Good written and verbal communication skills and fluency in English is essential
- Second European language would be an advantage, _however not required_
- Competent in planning, problem solving, information gathering and the ability to work under pressure.

**Benefits**

Discount travel