Executive Assistant to The CEO

5 months ago

Edinburgh, United Kingdom Travelnest Full time

**About Us**:
Travelnest is an Edinburgh-based travel tech startup on a mission to become the world's most host-centric company. Our platform empowers holiday let owners to streamline their property marketing efforts, enabling them to manage and optimise all aspects from a single place. We are driven by the goal of unlocking the potential of accommodation everywhere, empowering hosts to realise their ambitions.

By joining our team, you will have the opportunity to work on a transformative product that has the potential to revolutionise booking gains for our customers. In a rapidly growing and fragmented marketplace, you will play a vital role in contributing to the growth and success of Travelnest.

**About the Role**:
We have an exciting opportunity within the office of our CEO. We’re looking for a highly organised, intelligent, ambitious and proactive individual to provide high-level administrative and tactical support to the CEO.

We are seeking someone who thrives in a fast-paced and diverse environment, who has exceptional communication and relationship management skills, and who wants to use their organisational and coordination skills to make real business impact.

To be successful in this role, you’ll need to be able to anticipate and respond to the needs of our CEO. You’ll create space for them to function at the highest level, by ensuring their time is used most effectively and removing administrative/operational friction. You will be able to pick up tasks/projects at short notice and support with the preparation of meetings, presentations or events. You will also have a strong desire to learn rapidly from within this unique environment, be open-minded, discrete and humble.

This is a great opportunity to learn what it takes in building and scaling a technology company - you’ll partner closely with our co-founder/CEO and be exposed to all areas of the business.

**Key Responsibilities**:

- Manage complex schedules and calendars, and tactically prioritise the CEO’s time based on business needs.
- Hold the CEO accountable for completing tasks and meeting deadlines, providing reminders and follow-ups when necessary.
- Coordinate and manage travel arrangements, including flight bookings, accommodations, and itineraries.
- Prepare and edit correspondence, presentations, and reports on behalf of the CEO.
- Attend meetings and take accurate minutes, ensuring prompt distribution and follow-up on action items.
- Act as a liaison between the CEO and internal/external stakeholders, maintaining positive and professional relationships.
- Conduct research, compile data, and prepare briefing materials for meetings and presentations.
- Handle confidential and sensitive information with utmost discretion and maintain strict confidentiality at all times.
- Collaborate with cross-functional teams and assist in coordinating projects and initiatives.
- Prioritise and manage multiple tasks simultaneously, ensuring timely completion and attention to detail.
- Assist in organising and coordinating company-wide events, conferences, and team activities.
- Proactively identify areas for process improvement and implement streamlined systems and procedures.

**What We Are Looking For**:

- Exceptional organisational and time management skills, with the ability to prioritise effectively and meet deadlines.
- Excellent written and verbal communication skills, including the ability to draft professional correspondence and documents.
- Strong attention to detail and accuracy, with the ability to maintain focus in a fast-paced environment.
- Discretion and professionalism when handling confidential information and sensitive matters.
- Proficient in using productivity tools and software, including Google Suite and calendar management systems.
- Strong problem-solving skills and the ability to think critically and independently.
- Excellent interpersonal skills, with the ability to build relationships and work collaboratively with diverse stakeholders.
- Flexibility and adaptability to changing priorities and demands.
- A positive and proactive attitude, with a willingness to go the extra mile to ensure success.
- Ability to hold the CEO accountable and manage upwards, creating an environment of accountability.

**Nice to Haves**:

- Experience in the tech or startup industry.
- Familiarity with travel arrangements and expense management.

**What We Offer**:

- Competitive salary based on experience.
- Flexible working hours and remote work opportunities.
- Comprehensive benefits package, including medical insurance, life assurance, and more.
- A dynamic and inclusive work environment where your contributions are valued.
- Opportunities for professional growth and development.
- The chance to be part of a passionate team driving innovation in the travel industry.

**The majority of our team work remotely, but for this role we're looking for someone who can be flexible, and work in-person when required.**

**Equal Opportu

  • Executive Assistant to CEO

    4 months ago

    Edinburgh, United Kingdom Rae McCabe Associates Full time

    **EXECUTIVE ASSISTANT to CEO** **Edinburgh or Glasgow (hybrid)** **to £40,000 (flexible)** Rae McCabe Associates is delighted to be recruiting this newly created role to provide an Executive Assistant service to the busy CEO of a leading Scottish Law Firm. The role will be vast and varied but all work will be of a confidential manner and so integrity...

  • Executive Assistant to the CEO

    2 days ago

    Edinburgh, Edinburgh, United Kingdom Kids Operating Room Full time

    Job DescriptionThis is a critical role that requires exceptional administrative and organisational skills, as well as the ability to manage complex international travel arrangements, provide governance and Board support, and oversee the CEO's busy diary.Candidates without experience will be considered if they possess the qualities of being trustworthy,...

  • Executive Assistant to the CEO

    2 days ago

    Edinburgh, Edinburgh, United Kingdom Kids Operating Room Full time

    Job DescriptionThis is a critical role that requires exceptional administrative and organisational skills, as well as the ability to manage complex international travel arrangements, provide governance and Board support, and oversee the CEO's busy diary.Candidates without experience will be considered if they possess the qualities of being trustworthy,...

  • Executive Assistant to CEO

    4 months ago

    Edinburgh, United Kingdom Valeco Recruitment Full time

    Valeco Recruitment are delighted to be partnering with our established client, located near Ratho to hire an Executive Assistant to report directly into a wonderful CEO. If you are a superstar EA/PA who LOVES organising then we would LOVE to hear from you. **What will you be doing?** - Being the first point of contact for clients providing them with an...

  • Personal Assistant to CEO

    2 weeks ago

    Edinburgh, United Kingdom Kids Operating Room Full time

    We are seeking a highly organised and proactive PA to support the CEO. This is a critical role that requires exceptional administrative and organisational skills, as well as the ability to manage complex international travel arrangements, provide governance and Board support, and oversee the CEO’s busy diary. The ideal candidate will be a strong...

  • Personal Assistant to CEO

    1 week ago

    Edinburgh, United Kingdom Kids Operating Room Full time

    We are seeking a highly organised and proactive PA to support the CEO. This is a critical role that requires exceptional administrative and organisational skills, as well as the ability to manage complex international travel arrangements, provide governance and Board support, and oversee the CEO’s busy diary. The ideal candidate will be a strong...

  • Co-CEO

    2 months ago

    Edinburgh, United Kingdom The Green Team (Edinburgh and Lothians) Limited Full time

    Co-CEO – Corporate Responsibility Permanent contract, 21 hours per week £45, pro rata Edinburgh (potential for hybrid working) Closing date 6:00pm on Friday 6 September Overview The Green Team was founded in to support young people to succeed in achieving the Duke of Edinburgh award. Since then, the team has grown significantly and now...

  • Personal Assistant to CEO with Evoc

    4 months ago

    Edinburgh, United Kingdom Adopt an Intern Full time

    This is an integral role within the team, the Personal Assistant will work directly alongside the CEO to provide high levels of support, liaise between teams and take on new challenges as they arise. **The main responsibilities of the role are outlined below**: - To provide a high level of confidential support to the CEO - Manage diary and organise all...

  • Personal Assistant to CEO

    2 weeks ago

    Edinburgh, United Kingdom Kids Operating Room Full time

    We are seeking a highly organised and proactive PA to support the CEO. This is a critical role that requires exceptional administrative and organisational skills, as well as the ability to manage complex international travel arrangements, provide governance and Board support, and oversee the CEOs busy diary. The ideal candidate will be a strong communicator,...

  • Personal Assistant to CEO

    1 week ago

    Edinburgh, United Kingdom Kids Operating Room Full time

    We are seeking a highly organised and proactive PA to support the CEO. This is a critical role that requires exceptional administrative and organisational skills, as well as the ability to manage complex international travel arrangements, provide governance and Board support, and oversee the CEOs busy diary. The ideal candidate will be a strong communicator,...

  • Assistant / Executive Assistant to CEO

    4 weeks ago

    Edinburgh, United Kingdom Venesky Brown Full time €45,000

    Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Executive Assistant for a potential ongoing contract on a salary of £45,000 PAYE. This role will be hybrid working with 2-3 days in the Edinburgh office.   Diary Management: Support the General Counsel / Chief Risk Officer in the delivery of their...

  • Assistant / Executive Assistant to CEO

    4 weeks ago

    Edinburgh, United Kingdom Venesky Brown Full time €45,000

    Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Executive Assistant for a potential ongoing contract on a salary of £45,000 PAYE. This role will be hybrid working with 2-3 days in the Edinburgh office.   Diary Management: Support the General Counsel / Chief Risk Officer in the delivery of their...

  • C-suite Executive Assistant

    4 months ago

    Edinburgh, United Kingdom Meraki Full time

    **C-Suite EA** **Permanent, Full-time** **Edinburgh** **£40,000-£45,000** Meraki Talent is engaged with a reputable professional services firm to appoint a flexible and proactive C-Suite Executive Assistant to the business. This is a full-time, permanent opportunity based in Edinburgh City Centre and offers a salary between...

  • Executive Assistant

    3 months ago

    Edinburgh, United Kingdom Skylark Lasers Full time

    **Who we are**: **The role**: We have an exciting opportunity for a highly skilled Executive Assistant to join our innovative team. The successful applicant will have a central role in managing our office and supporting the CEO in delivering success to our business. **Responsibilities**: CEO support - Arrange internal/external meetings as required - Set...

  • Co-CEO – Environmental Stewardship

    1 month ago

    Edinburgh, Edinburgh, United Kingdom The Green Team (Edinburgh & Lothians) Full time

    About The Green TeamThe Green Team has been dedicated to empowering youth since its inception in 1995, providing them with the resources and support necessary to achieve the Duke of Edinburgh award. Over the years, our organization has expanded its offerings, now featuring nine distinct programs, alongside corporate volunteering opportunities and seasonal...

  • Executive Assistant

    4 months ago

    Edinburgh, United Kingdom Four Square Scotland Full time

    Executive Assistant **Details** Reports to: Director of HR and Corporate Services **Salary**: £32000 pa Location: 454 Gorgie Road, Edinburgh, EH11 1FD FTE: 5 days **Overview** This role is a key role in the organisation. You will be highly visible and will be pivotal in arrange support for and access to the Leadership Team and the Board of Directors....

  • Executive Support Specialist

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Qerā Marketing. As a key member of our executive team, you will provide administrative support to our CEO and contribute to the success of our multi 7-figure Marketing Agency.Key Responsibilities:Administrative Support: Provide exceptional...

  • Executive Support Specialist

    3 weeks ago

    Edinburgh, Edinburgh, United Kingdom Qerā Marketing Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Qerā Marketing. As a key member of our executive team, you will provide administrative support to our CEO and contribute to the success of our multi 7-figure Marketing Agency.Key Responsibilities:Administrative Support: Provide exceptional...

  • Executive Assistant

    4 months ago

    Edinburgh, United Kingdom Utopian Professional Recruitment Full time

    Utopian Professional Recruitment are delighted to be working with a leading Scottish based firm who are looking to hire a highly professional and experienced Executive Assistant. This position will be reporting to the company CEO and the wider team including Board and Partners, supporting with a wide range of secretarial, administrative and project based...

  • Co-CEO – Environmental Stewardship

    1 month ago

    Edinburgh, Edinburgh, United Kingdom The Green Team (Edinburgh & Lothians) Full time

    About The Green TeamThe Green Team has been dedicated to empowering youth through the Duke of Edinburgh award since its inception. Over the years, we have expanded our offerings to include a variety of programs and community engagement activities, supported by a growing team of staff and volunteers.Position OverviewWe are seeking a passionate individual to...