Executive Assistant

6 months ago


Edinburgh, United Kingdom Utopian Professional Recruitment Full time

Utopian Professional Recruitment are delighted to be working with a leading Scottish based firm who are looking to hire a highly professional and experienced Executive Assistant.

This position will be reporting to the company CEO and the wider team including Board and Partners, supporting with a wide range of secretarial, administrative and project based tasks.

**Your key responsibilities will include**:

- Provide high quality administrative and secretarial support service to CEO, Board & Partners
- Proactive approach to work carried out on behalf of the Partner and the team, whilst taking responsibility for resolving any issues which may arise
- Working in collaboration and communicate effectively to keep them appraised of work status and ensure all client meetings well prepared for in advance
- Attend Management Board meetings, Partner meetings and produce accurate meeting minutes, issue to Partners and Directors in a timely manner
- Support wider projects and work across Marketing, Finance and HR
- Ensure all minutes are followed up by relevant parties
- Maintain accurate documents and records using document management ad manual filing system
- Organise meetings, manage diaries and make travel arrangements when required
- Photocopying, scanning and general office administration
- Carry out any administration requirements for certain clients

**To be considered for this opportunity, our client does require the following background / experience**:

- Previous experience working as an Executive Assistant / PA at Board level within the professional services sector
- High level of accuracy with great attention to detail
- Outstanding organisational and diary management skills
- Ability to plan, organise whilst supporting others
- Excellent communication and interpersonal skills
- First class internal and external client care skills, offering confidence, professionalism and positivity
- Proactive approach to problem solving

**Reward**
- Generous holiday allowance
- Excellent training and a clear career path
- Pension
- Life Cover
- Critical Illness Cover
- Various incentives and rewards
- Please Note - This will be an office based role, located in Edinburgh City Centre

**Next Steps**

To keep up to date with current opportunities be sure to follow the **Utopian Professional Recruitment** page on LinkedIn, Instagram & Facebook
- Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position._

**Equal Opportunities**

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Company events
- Company pension
- Health & wellbeing programme
- Life insurance

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: KLUPR


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