Commercial Executive Assistant

6 months ago


Edinburgh, United Kingdom Edinburgh Airport Careers Full time

**About the role**

We're looking for a professional and experienced Executive Assistant to provide comprehensive and confidential administration support to the Chief Commercial Officer(s) and the Heads of the commercial departments at Edinburgh Airport.

We're a busy team, frequently travelling and meeting business partners around campus. This is a key role to support the team and will Involve providing assistance with travel arrangements, general administration, office management and organisation of diaries and meetings.

***You can find out more about the team here.

**What you'll be doing**
- Manage the Chief Commercial Officers’ diaries, manage time, planning and scheduling meetings and appointments, deciding where to re-schedule, cancel and delegate attendance
- Provide administrative support to the Commercial Leadership team, comprising two Chief Commercial Officers and five departmental Heads
- Collating and filing expenses inputs for the team
- Travel and accommodation arrangements for attendance at meetings/conferences
- Assisting with business partner meetings, preparing room and refreshments as required
- Preparing of reports, presentations and correspondence
- Comprehensive event planning for business partner events
- Arranging team away days and workshops
- Implementing and maintaining administrative systems
- Liaising with staff, suppliers and clients
- Coordination of paperwork for meetings including preparation of agenda, actions and any reports required
- Occasional holiday cover for other Executive Assistants may be required
- General office maintenance and standards



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