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HR Administrator

4 months ago

Glasgow, United Kingdom GCU UK LTD Full time

GCU are a specialised contractor that offers a full suite of services to several key sectors including Utilities, Telecommunications, Civil Engineering and Traffic Management. With offices and projects across the UK, GCU work collaboratively with clients to deliver projects from inception to completion, producing high-end results while maintaining excellent safety standards.

We are looking for an HR Administrator to join us during an exciting period of growth within our newly established HR team in Glasgow.

The HR Administrator will provide support and administration in all aspects of Human Resources for the HR Manager and wider HR team.

**Responsibilities**
- Assisting the HR function with all administrative tasks associated with the full employee life cycle, including but not limited to supporting the onboarding and exit process with various documentation, drafting employment contracts, and planning/assisting with timely exit interviews.
- Compiling and maintaining employee records on our Online systems, including holiday, absence, and sickness leaves.
- To upload, record and update individual personnel files and spreadsheets.
- Initial point of contact for enquiries and requests related to the HR department, escalating to HR Manager when further assistance and/or support is required, or when appropriate.
- Managing the HR inbox in an efficient manner, dealing with matters in order of priority.
- Ensure established policies and competency requirements are met, involving the HR manager where necessary for support.
- Communicating with administrators based across our sites regarding new starters, when required.
- Administratively assist on existing and upcoming HR projects across the business.
- Updating the HR Manager of completed and ongoing administrative tasks through regular weekly meetings, seeking advice and support when needed, and highlighting potential issues, especially if urgent, as they arise.
- Assist in the preparation of periodic reports relating to the HR function.
- Assisting with company-wide communication, including regular HR Updates to employees across the business, via Microsoft Teams.

**Requirements and skills**
- Ideally experienced as an HR Administrator, or similar role, within an SME.
- CIPD membership and qualified to Level 3, would be preferred, but not essential.
- Proficiency in MS Office; working knowledge of Excel spreadsheets/databases required.
- Confident ability to operate online systems.
- Excellent organisational and multitasking ability.
- Outstanding communication skills; verbal and written.
- Strong attention to detail.
- Able to confidently prioritise, multitask and escalate matters when appropriate or required to HR Manager.
- A personable and enthusiastic self-starter and team-player, able to work collaboratively and autonomously.

We offer a competitive salary and benefits package.

**Job Types**: Full-time, Permanent

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Glasgow: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 2 years (preferred)
- Microsoft Excel in an office environment: 3 years (preferred)

Licence/Certification:

- CIPD Level 3 or above (preferred)
- Driving Licence (preferred)

Work Location: In person

Reference ID: GRP2023-002