Office Administrator/bookkeeper

1 week ago


Kilmarnock, United Kingdom IG Contracts Ltd Full time

**Job Title: Office Administrator/Bookkeeper**

**Company Overview**:

- IG CONTRACTS _is a dynamic and rapidly growing groundworks SME (Small to Medium Enterprise) that specializes in small reactive groundworks repairs and small project groundworks installations. As we continue to expand our operations, we are actively seeking a dedicated and skilled Office Administrator/Bookkeeper to join our team. This is an exciting opportunity for individuals who are looking to grow with a thriving business and play a key role in its success. Hours can be flexible as long as all work is completed in a timely fashion.

**Responsibilities**:

- **Bookkeeping**:

- Manage and maintain accurate financial records using accounting software Xero.
- Process and reconcile invoices, expenses, and financial transactions.
- Prepare and submit regular financial reports to management.
- **Office Administration**:

- Provide administrative support to the team, ensuring efficient day-to-day operations.
- Organize and schedule meetings, appointments, and project-related activities.
- Maintain office supplies, equipment, and ensure a tidy and organized workspace.
- **Communication**:

- Liaise with clients, suppliers, and internal stakeholders to facilitate smooth communication.
- Respond to inquiries and provide assistance to maintain positive relationships.
- **Document Management**:

- Organize and maintain electronic and physical filing systems.
- Ensure all documentation is accurate, up-to-date, and easily accessible.
- **Assist in Project Coordination**:

- Collaborate with project managers to support the coordination of groundworks projects.
- Track project timelines, milestones, and budgets. Measuring and reporting on internal KPIs
- **Compliance**:

- Stay informed about industry regulations and compliance requirements.
- Assist in ensuring the company's adherence to legal and regulatory standards.

**Qualifications**:

- Strong organizational and multitasking skills.
- Proven experience in office administration and bookkeeping.
- Proficiency in accounting software Xero and Microsoft Office Suite.
- Excellent communication and interpersonal abilities.
- Knowledge of groundworks or construction industry practices (preferred but not mandatory).

**Personal Attributes**:

- Detail-oriented and methodical.
- Proactive and able to take initiative.
- Team player with a positive attitude.
- Ability to adapt to a fast-paced and dynamic work environment.

**Benefits**:

- Competitive salary.
- Opportunities for career growth and professional development.
- Inclusive and supportive work culture.
- Flexible working hours to fit around family commitments

**Job Types**: Part-time, Permanent

**Salary**: £10,000.00-£14,000.00 per year

Expected hours: 16 - 32 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Kilmarnock, KA3 5JX (required)

Ability to Relocate:

- Kilmarnock, KA3 5JX: Relocate before starting work (required)

Work Location: In person


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