Accounts Payable Administrator

5 months ago

Gerrards Cross, United Kingdom Causeway Technologies Full time

**Accounts payable Administrator**

**Gerrards Cross**

**_ Do you want to help shape software that affects thousands of lives?_**

**Who are we?**

We are ranked as the UK’s #1 construction specific software player and our mission is simple; to provide market leading end-to-end software solutions to the construction and construction like industries across the entire build life cycle.

If you are looking to build an exceptional career with an award-winning company you’ve come to the right place. Our teams are based in the UK, Europe, and India, working on products that are used on a global scale. We have a clear and defined road map to deliver over the next 3 years, which is centred around a large-scale digital transformation as well as continuing our growth and expansion.

We embrace diversity and equality and want our employees to be comfortable bringing their whole selves to work. We are committed to building a team with a variety of backgrounds, skills and views. Creating a culture of Equality isn’t just the right thing to do, it improves every aspect of our business.

The Role

**Responsibilities**

**Purchase Ledger**
- Responsible for the end-to-end purchase ledger process, ensuring invoices are accurately recorded and payments are timely.
- Process and review incoming invoices, ensuring accuracy, completeness, and adherence to company policies and procedures.
- Match invoices with purchase orders and receipts, verifying pricing, quantities, and terms.
- Code and enter invoices into the accounting system, ensuring appropriate general ledger account allocation to correct accounts, department codes and budgets.
- Prepare payment runs and process payments through various payment methods, such as electronic transfers and direct debit, ensuring that payments are properly authorised, evidenced with appropriate approvals, timely and are recorded accurately.
- Monitor and reconcile accounts payable transactions, resolving discrepancies and taking appropriate corrective actions.
- Maintain accurate and up-to-date supplier records, including contact information, payment terms, and tax details.
- Monitor the Accounts Payable inbox and respond to vendor queries regarding invoice and payment status in a timely and professional manner.
- Monitor aged creditors and follow through any action points to conclusion.
- Reconcile supplier statements to creditor balances.
- Assist in month-end and year-end closing activities, including accruals, reconciliations, and reporting.
- Support external audits by providing necessary documentation and information.
- Collaborate with cross-functional teams, such as procurement and finance, to streamline the procure-to-pay process and implement process improvements.
- Provide training to internal stakeholders on accounts payable processes, including raising of purchase orders, and routinely check that internal approval flows are accurate and relevant.
- Identify opportunities to improve accounts payable systems, processes, and workflows, and actively participate in the design and implementation of new systems or enhancements.

**Finance Administration**
- Ensure that all processes are documented and stored centrally.
- Support the Head of Finance with projects as part of business objectives.
- Provide information and analysis as required.
- Identify opportunities to improve processes to maximise efficiency and accuracy and reduce risk.
- Carry out analysis and reporting as required to support the requirements of the team.
- Such other duties as the management may from time to time reasonably require.

**The essentials we need from you**:

- Experience of managing end to end accounts payable processes.
- Solid understanding of accounts payable principles, processes, and best practices.
- Experience of ledgers in a multi-company environment and of dealing with multiple currencies.
- Good systems knowledge and experience of working with corporate finance systems.
- Degree level, diploma or equivalent education preferred.

**What you get from us**:
If you're looking to build an exceptional career with an award-winning company you’ve come to the right place. We believe everyone at Causeway has a vital role to play in our success. Causeway is fuelled by curiosity and is a place for people who beam with positivity and burn with ambition.

Our team is everything, so we’ll take good care of you. In fact, we give well-being the same priority as our other business goals. We’re strong advocates of work-life balance, offering hybrid working alongside the opportunity to work from modern, collaborative offices.

**Benefits**

As a leader in employee engagement and people management, there are fantastic benefits and rewards at Causeway. We strive, year on year, to achieve recognition as an award-winning workplace that our employees love. We’ve selected just a few of the many benefits available below to show you how we take care of our Causeway stars.
- 25 days annual leave + public ho

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