Executive Assistant

2 months ago


Cambridge, United Kingdom PragmatIC Full time

**Overview**:
**Key tasks**:
**Support the CEO**
- Provide seamless, executive level support to the CEO and to the executive team as required
- Coordination of confidential calendars, inboxes, and travel management
- All correspondence and requests to effectively utilise the CEO’s time
- Meetings and events are proactively and proficiently scheduled and facilitated as required
- Assist as required on high-level projects and various administrative tasks
- Ensure CEO is fully prepared for all meetings and appointments

**Support the Executive team**
- Coordination of confidential calendars, inboxes, and travel management
- Assist as required on high-level projects and various administrative tasks

**Manage the admin team**
- Day to day line management of two Admin Assistants
- Ensure the efficient running of the Cambridge and Sedgefield office

**Other**
- Collects and prepares information for use in discussions/meeting of executive staff and outside individuals
- Prepares presentation materials for meetings
- Makes high-level contact of a sensitive nature inside and outside the company
- Works on problems of diverse scope
- Exercises judgement within generally defined practices and policies for obtaining solutions

**Qualifications and training**:

- Previous experience of working as an Executive Assistant at C-Suite level
- Fully proficient with Microsoft 365 suite
- Degree or postgraduate qualification - advantageous

**Skills and experience**:
**Essential**
- Exceptional time management and organisational skills
- Proactive and flexible attitude
- Ability to work autonomously
- Attention to detail
- Confident to handle details of a highly confidential and critical nature
- Proven ability to resolve complex challenges as they arise
- Diary management and meeting scheduling and facilitation
- Experience in taking minutes and supporting governance frameworks and management of online document repositories
- Powerpoint presentation and report preparation experience
- Experience in supporting external stakeholder engagement - including but not limited to customers, vendors, visitors and other dignitaries

**Advantageous**
- Experience of organising events including small conferences

This is a fantastic opportunity to join a fast-growing, values focused business during a critical and sustained period of expansion.


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