Executive Assistant and Administrator

2 months ago


Cambridge, United Kingdom Hughes Hall Centre for Climate Engagement Full time

Executive Assistant and Administrator - Climate Governance Initiative

An exciting opportunity for an experienced administrator to join the Centre for Climate
Engagement team at Hughes Hall to support the Climate Governance Initiative - a unique and
growing global platform for boards run in collaboration with the World Economic Forum.

Job Purpose

The role of the Executive Assistant and Administrator is a key position within the Operations
Team of the Climate Governance Initiative (the Initiative). Reporting to the Head of
Operations, and supporting the work of the Team Coordinator, the role works to ensure the
smooth running of the Initiative. The role holder provides administrative, communications,
financial and secretarial support to the Director and the Executive Team of the Initiative.
Specifically, this involves supporting the coordination and monitoring of the Initiative’s
operations and liaison with key personnel, including the Director, the Head of Operations, the
Executive Team, partners, stakeholders, and the Initiative’s funders. In addition, the role
will require liaison with the College Finance Office as well as the Centre Manager and the
Director of the Centre for Climate Engagement. The Executive Assistant and Administrator is
expected to assess and respond to issues, and to refer more complex queries as appropriate. The
role holder is the first point of contact for external enquiries to the Initiative. The role
holder will manage the Director’s diary and travel arrangements, and those of the Initiative’s
Leadership Team.

Main Duties

Executive Assistant

Manage the Director’s diary, balancing competing priorities and understanding the need for the
degree of flexibility that is required within a busy schedule.

Arrange meetings and make travel arrangements, draw up itineraries, arrange accommodation,
liaise with host organisations within the UK and overseas as necessary. Make accommodation
arrangements for the Initiative’s visitors to Cambridge, as required.

Ensure the Director’s office correspondence is processed in a timely manner, balancing the need
for both accuracy and speed of production.

Draft correspondence on behalf of the Director as appropriate, liaising with colleagues across
the Initiative as necessary.

Ensure the smooth running of the office and that secretarial and other administrative work is
produced to a high standard and within set deadlines.

Finance and Purchasing

Collate and organise submission of credit card returns and expense claims to the Finance Office.

Prepare and collate financial information relating to Initiative projects, for review by the
Head of Operations and/or the Centre Manager of CCE.

Administer procurement of facilities to support meetings and workshops, publicity materials and
other products and services connected with Initiative activities, including allocation of costs
to relevant tasks.

Order and purchase of consumables and other items as required.

General Administration

Act as the first point of contact on administrative matters for the Initiative.

Working with the Centre Manager of CCE, organise recruitment and advertise posts - completing
forms with required information, contacting and liaising with central HR to place
advertisements, monitoring costs of advertising and escalating as appropriate.

Coordinating with Human Resources on recruitment, collate CV’s, provide information to
Resources, the Head of Operations and the interview panel to arrange interviews.

Administer and document the Initiative’s projects.

Support the process of branding and trademarking through providing the necessary administration
and records.

Support the Director, Head of Operations and Operations Coordinator to produce and collate
Initiative reports for both internal and external consumption.

Liaison, Meetings and Initiative Operations and Group Meetings

Liaise with people at all levels internally and externally, quickly establishing rapport and
credibility and providing additional information as required.

Be the first point of contact for all general matters concerning any partner, stakeholder, and
any of the funding bodies.

Ensure timely responses to all requests to the Initiative, and organisation of meetings and
conference calls as needed.

Support the Head of Operations and the Operations Coordinator in planning meetings of the
Initiative’s Groups, Committees, and Boards as well as taking minutes and distributing them.

Coordinate the gathering and preparation of information from partners and stakeholders for
dissemination through the website, newsletters etc.

Communications and Engagement

Support Initiative’s Communications and Engagement teams by updating the Initiative’s website and maintaining the Initiative’s social media presence (Facebook, Twitter etc) as required.

Proof-read articles for the website and the newsletter.

Administer events, seminars and workshops associated with the Initiative. This will inclu



  • Cambridge, United Kingdom University of Cambridge Development and Alumni Relations Full time

    The Executive Assistant (EA) to the Executive Director for Development and Alumni Relations (ED) is a key member of the executive administration team for the University Development and Alumni Relations office (DAR). They are responsible for managing diary, meeting and related activities to ensure efficient and effective support for the ED, and fundraising...

  • Executive Assistant

    4 weeks ago


    Cambridge, United Kingdom PragmatIC Full time

    **Overview**: **Key tasks**: **Support the CEO** - Provide seamless, executive level support to the CEO and to the executive team as required - Coordination of confidential calendars, inboxes, and travel management - All correspondence and requests to effectively utilise the CEO’s time - Meetings and events are proactively and proficiently scheduled and...

  • Executive Assistant

    1 month ago


    Cambridge, United Kingdom University of Cambridge Full time

    The Cambridge Conservation Initiative (CCI) is a unique partnership between leaders in biodiversity conservation research, education, policy and practice from six founding University departments (Zoology, Plant Sciences, Geography, Land Economy, Cambridge Judge Business School (CJBS) and Cambridge Institute for Sustainability Leadership (CISL)), and nine...

  • Executive Assistant

    7 days ago


    Cambridge, United Kingdom University of Cambridge Full time

    Are you looking for an exciting and varied Executive Assistant role within an inspiring, world-leading organisation? Do you want to contribute to our mission to create a more sustainable economy? This exciting role is an opportunity for an energetic and professional Executive Assistant to provide high-level administrative support to two Executive Directors...

  • Executive Assistant

    7 days ago


    Cambridge, United Kingdom The Welding Institute (TWI) Full time

    **Executive Assistant**: **Section DRS**: **Location**: Hybrid working (working from Abington, Cambridge at least 1 day a week) **Contract**: Permanent **Hours**: Full time 36 hours per week (part time will be considered) **Salary**: Min £28,409 - Max £42,613 TWI is one of the world’s foremost independent research and technology organisations, with...

  • Executive Assistant

    7 days ago


    Cambridge, United Kingdom TWI Ltd Full time

    **Executive Assistant** **Location**: Hybrid working (working from Abington, Cambridge at least 1 day a week) **Contract**: Permanent **Hours**: Full time 36 hours per week (part time will be considered) **Salary**: Min £28,409 - Max £42,613 TWI is one of the world’s foremost independent research and technology organisations, with expertise in...

  • Executive Assistant

    1 week ago


    Cambridge, United Kingdom Jesus College Full time

    To provide high-level administrative support to the Master. This is a position of exceptional responsibility requiring a creative and highly committed person with impeccable organisational, communication and problem-solving skills in a fast-paced, dynamic and diverse environment. - The Master is the Head of the College and has the duty under the College’s...

  • Executive Assistant

    4 weeks ago


    Cambridge, United Kingdom UL Solutions Full time

    We are seeking a full-time Executive Assistant to support senior leadership in the Strategy, Partnership and Acquisitions function of UL’s Software & Advisory business. This will be a Hybrid role, with 2 days per week at our location in Cambridge and 3 days working remotely from home. You must also have the flexibility to be in Cambridge for more than 2...


  • Cambridge, United Kingdom Crofton Interiors Ltd Full time

    A clear and confident telephone manner - The ability to work within a team - Fantastic communication skills - Sound knowledge of the Microsoft Office package, particularly Excel and Word - A meticulous and organised nature - The ability to pay attention to detal - The ability to self motivate and drive themselves **Main Responsibilities**: - Assist the...

  • Executive Assistant

    4 weeks ago


    Cambridge, United Kingdom Reed Business Support Full time

    Outstanding opportunity for an Executive Assistant - Central /West Cambridge / 3 month Fixed term contract. You will have a key role in ensuring the effective operation of My Clients Dailydaily schedule, and will Implement and oversee administrative procedures for the Director, Deputy Director and COO and Senior Administrators in order to ensure the...

  • Executive Assistant

    1 month ago


    Cambridge, United Kingdom Smartbell Full time

    **Background & Summary of Role** Smartbell is seeking a dynamic Executive Assistant & Project coordinator to support growth and join our team that is passionately committed to animal health and farming sustainability. The Executive Assistant & Project Manager will provide comprehensive, proactive and confidential support to the executive team and board....

  • Executive Assistant

    1 month ago


    Cambridge, United Kingdom Cobalt Recruitment Full time

    Location: Cambridge, Cambridgeshire - Sector: Administrative Support, Business Services & IT - Job type: Contract & Interim - Salary: Negotiable - Job ref: JN -072023-80093_1689865649 - Published: 20 July 2023 - Duration: 3-6 months - Expiry date: 18 September 2023 - Start date: ASAP **Executive Assistant - Interim** **NHS, Cambridge** **Band 5** **Full...


  • Cambridge, United Kingdom Hundred Houses Society Full time

    Do you thrive in a small community-based organisation providing great services? We have an opportunity for an Executive Assistant to join our team to provide comprehensive, efficient and timely executive and administrative support to the Chief Executive. With a focus on key skills such as planning and organising, attention to detail, a flexible approach...


  • Cambridge, United Kingdom Cantab Asset Management Full time

    **Administration Assistant at Cantab Asset Management** **Cambridge Office** The role represents an exciting opportunity to join a growing boutique financial investment company in the heart of Cambridge. Located at 50/60 Station Road close to the railway station. The Administration Assistant will be enthusiastic and helpful providing professional office...

  • Executive Assistant

    8 hours ago


    Cambridge, United Kingdom University of Cambridge Full time

    Join us at the world-leading CRUK Cambridge Institute. We're a unique department of the University of Cambridge, core funded by Cancer Research UK's charitable activities, and we're eagerly searching for our new **Executive Assistant**. The Executive Assistant will provide high-level personal assistant and administration service to the Institute Director....


  • Cambridge, United Kingdom Page Personnel Full time

    Cambridge based fleixble and hybrid working PA/ Executive Assistant - Permanent position with a great benefits in a market leading organisation **About Our Client**: In this Cambridge area based PA/ Executive Assistant position you will be responsible for supporting the Directors daily requirements to support them across all admin and secretarial tasks...


  • Cambridge, United Kingdom University of Cambridge Institute for Sustainability Leadership Full time

    **Are you looking for an exciting and varied Executive Assistant role within an inspiring, world-leading organisation? Do you want to contribute to our mission to create a more sustainable economy?** This exciting role is an opportunity for an energetic and professional Executive Assistant to provide high-level administrative support to two Executive...


  • Cambridge, United Kingdom Newnham College Full time

    Salary £40,521 per annum Full-time, 37.5 hours per week. **About the role** Applications are invited from suitably qualified and experienced administration professionals for the full time post of Executive Assistant to the Principal at Newnham College, Cambridge, starting at the beginning of June or as soon thereafter as possible. Playing a key role in...

  • Executive Assistant

    6 days ago


    Cambridge, United Kingdom Anglia Ruskin University Full time

    **About ARU**: ARU is a global university transforming lives through innovative, inclusive and entrepreneurial education and research. ARU holds a Gold award for the quality of its education, awarded through the Teaching Excellence Framework (TEF). ARU’s research institutes and four faculties bridge scientific, technical and creative fields. We deliver...


  • Cambridge, United Kingdom King's College Cambridge Full time

    _**About Us**_ King’s is a constituent College of the University of Cambridge. Founded in 1441 by Henry VI as a place ofeducation, religion, learning and research, the College comprises around 130 Fellows, 650 undergraduateand postgraduate students and 275 non-academic staff. The College is internationally recognised as a leading academic institution,...