Esr System Administrator

6 months ago

NewcastleunderLyme, United Kingdom University Hospitals of North Midlands NHS Trust Full time

Due to the retirement of our existing administrator, an exciting opportunity has arisen to join the Workforce planning team.

We are looking for an individual who is conscientious, with excellent computer skills, who can work independently or as part of a team.

You are required to work effectively with a broad range of colleagues, as such the role requires excellent communication, organisation and problem solving skills across both sites, which includes the Royal Stoke and County Hospital.
- Support the Workforce Planning and Information Manager by managing and maintaining workforce data in the ESR (Electronic Staff Record), using ESR and other computerised systems to ensure data quality.
- Support the ESR Project Manager to deliver ESR systems developments, improvements to data quality, streamlining and process efficiencies, including training managers and users where required.
- Provides project support to the ESR Team to engage managers and staff across the Trust with the ESR System.

Please see the Job Description and Person Specification for further information regarding this position.

University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.

All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.

UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.

At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.

Key Areas/Tasks
- Provides support to the Workforce Planning and Information Manager as directed, to ensure that the ESR continues to support Information Governance standards and audit requirements. This involves maintaining ESR work structures, ensuring that the underpinning dataset supporting ESR processes are accurate and up to date, including location, costing (including cost centres), position, and hierarchy information, and making recommendations for changes when identified.
- Providing workforce information and reports, to strict deadlines, including sensitive information such as Employee personal information, absence data and redundancy data, to departments across the Trust in compliance with Information Governance policies and the requirements of the General Data Protection Regulations, which involves: - Investigating and resolving queries and anomalies to maintain the integrity of data held and ensure it is managed according to Trust policies and the Data Protection Act.
- Working innovatively with all stakeholders to ensure that workforce data is robust and that information and reports presented are clear and logical to the relevant audience, whilst protecting staff personal data at all times.
- The role includes generating reports as necessary to support the provision of timely and accurate workforce information to Trust Board, HR Business Partners, the Department of Health and other statutory bodies, as well as to all other managers across the Trust. The post holder will work innovatively with these stakeholders to ensure delivery of robust workforce data at all times, ensuring that the presentation of information and reports is clear and easily understandable for its audience. As the role includes the analysis of large and complex data sets, the post holder must be trained in the multi-module ESR system and technically adept in the use of the system.
- Processes changes to the National Data Sets ensuring the Trust’s capability to provide information as requested and instigate process changes as required.
- Carry out data quality checks and update ESR as appropriate.
- Responsible for accurate data collection, analysis and reporting.
- Produce data and validate as necessary for statutory or other external returns as directed.
- Receive routine reports from national bodies and processes them in accordance with internal data quality requirements. Examples include the Royal College of Nursing and General Medical Council data quality reports.
- Able to raise and resolve ESR system issues with the service provider.
- Able to answer enquiries reg

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