Apprentice Front Office Administrator

6 months ago

Oxford, United Kingdom Airbus Full time

**About our team...**

Airbus Helicopters is the world’s largest helicopter manufacturer and the company’s site at Oxford Airport is Britain’s civil helicopter hub.

AHUK is the MoD’s chosen provider of helicopters and maintenance for its Defence Helicopter Flying School (referred to as MFTS) located in RAF Shawbury (Shropshire) and RAF Valley (Anglesey).

**Description/Overall purpose of the Job**

As our Apprentice Front Office Administrator, you will be responsible for providing day to day administrative support as part of the Admin team. You will spend time with each member of the team to ensure you are exposed to all PA/Admin disciplines, providing a well rounded experience of the full PA/Admin function.

As part of the Apprenticeship you will study and work towards a Level 2 Functional Skills in English and Maths (If required) and a Level 3 Business Administration Apprenticeship. You will attend college for 10 days in total to complete this, and we will support you and allow you time to focus on the qualification at other times as and when required. The college learning will be based at one of the Abingdon & Witney based colleges.

**Main responsibilities**
- Provide additional administrative support to the PAs, Administrators and Reception
- Diary management, booking of internal, external meetings and meeting rooms
- Meeting preparation, coffee, tea, lunches and clear up
- Producing documents, letters, memos
- Liaising with the accounts department in respect of invoices (current or outstanding), employee expense claims, etc.
- Raising purchase orders, non-stock requisitions and vendor approval forms for invoices to be paid
- Cover Reception during lunch times, sick and holiday leave.
- Provide additional support with event planning and on location support at events
- Update meeting trackers and spreadsheets
- Add weekly hours for employees into SAP

**Knowledge and Skills**

**_Essential _**
- Good working knowledge of IT packages
- Excellent English communication skills, both verbal and written
- Excellent internal and external customer service skills
- Excellent telephone manner and interpersonal skills

**_Desirable _**
- Familiar and proficient in use of Google Workspace (Gmail, Google Docs, Google Sheets, Google Drive, Google sites etc)

**Education, Qualifications or Training**

**_Essential _**
- 4 GCSEs A*- C / 9 - 4

**_Desirable _**
- A driving licence - due to the college being 14 miles away from our site.

**About you**
- Highly organised, enthusiastic with "can do" attitude and a quick learner
- Capable of following instructions and procedures
- Team orientated with the ability to multi-task and work well under pressure
- A mature and responsible personality able to work on own initiative when necessary
- Efficient and effective when performing work duties with high attention to detail
- High level of professionalism, self-motivation and time management

**Additional requirements**
- Due to the nature of this position you will require DBS Security Clearance
- Applicants must meet any/all requirements of Export Compliance Regulations.

**The Reward**

In joining the Airbus family, you will play a critical part in delivering the most efficient helicopters for its customers, who serve, protect, save lives and carry passengers in demanding environments. On top of your competitive base salary, you will have access to the following benefits below via our Airbus salary sacrifice schemes:

- Private Medical Insurance (Bupa) - single cover for employees paid by the company
- Pension: Employees are auto-enrolled into the Airbus Group UK Retirement Fund. Initially, AH contributes 6%, employee 4% basic
- Share Incentive Plan and ESOP. Annual share schemes at company discretion.
- Success Share, Discretionary Group bonus scheme (conditions apply)

**Data Protection**

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

**Company**:
Airbus Helicopters UK Ltd

**Employment Type**:
Apprenticeship

**Experience Level**:
Student

**Job Family**:
Administration / Documentation

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

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