Facilities Administrator
2 weeks ago
We are seeking an Estate Services Manager to work on-site at a large business and science community in Oxfordshire, alongside the site-based client and facilities management team. This role will be pivotal in managing service charges, building compliance, contractor management, and occupier queries, supporting the overall operations of the estate. Manage service charge budgets, including drafting, controlling, and reporting on expenditures.
Monitor building activities, addressing issues promptly to maintain high operational standards.
Conduct regular health and safety inspections, ensuring full compliance with legal and internal standards.
Collaborate with maintenance contractors to ensure Planned Preventative Maintenance (PPM) schedules are in place and executed efficiently.
Serve as the primary contact for specific contractors, while addressing operational queries from occupiers.
Ensure adherence to environmental policies and health and safety regulations, managing emergency plans and organising fire and safety evacuations.
Proactively manage risk and handle on-site insurance matters.
Oversee major work programmes, acting as the main liaison for contractors, stakeholders, and other involved parties.
Line manage the Assistant Facilities Manager, providing guidance and oversight.
The ideal candidate will have a solid understanding of property management, including stakeholder functions and client services. A formal health and safety qualification (IOSH essential, NEBOSH preferred) and at least five years of experience in facilities management, preferably with a managing agent, are required. They must be well-versed in property management legislation, service charge principles, and M&E plant operations.
Proficiency in relevant IT applications, along with strong knowledge of health and safety, environmental regulations, and building insurance, is essential. Strong client and occupier relationship management, as well as the ability to contribute to team strategy, are key to this role.
Please apply with your CV online today - this role may appoint before the closing date of this advert
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Facilities Administrator
3 weeks ago
Oxford, Oxfordshire, United Kingdom Bidwells Full timeWe are seeking a highly organized and reliable Facilities Administrator to provide key support to our Facilities team and wider office at Bidwells in Trumpington.Key Responsibilities:Providing administrative support to the Facilities ManagerOrdering refreshment supplies for employees and meeting roomsManaging office supplies, including stationery, print, and...
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Facilities Administrator
3 weeks ago
Oxford, Oxfordshire, United Kingdom Bidwells Full timeWe are seeking a highly organised and reliable Facilities Administrator to provide key support to our Facilities team and wider office at Bidwells in Trumpington.Key Responsibilities:Providing administrative support to the Facilities ManagerOrdering of refreshment supplies for employees and meeting roomsOrdering and stock control of office supplies including...
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Facilities Administrator
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Oxford, Oxfordshire, United Kingdom Bidwells Full timeRole overviewWe are seeking a highly organised and reliable Facilities Administrator to provide key support to our Facilities team and wider office here at Bidwells in Trumpington.Key responsibilities include:* Providing administrative support to the Facilities Manager* Ordering of refreshment supplies for employees and meeting rooms* Ordering and stock...
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Facilities Administrator
4 weeks ago
Oxford, Oxfordshire, United Kingdom Bidwells Full timeRole OverviewWe are seeking a highly organised and reliable Facilities Administrator to provide key support to our Facilities team and wider office at Bidwells in Trumpington.Key Responsibilities:* Providing administrative support to the Facilities Manager* Ordering of refreshment supplies for employees and meeting rooms* Ordering and stock control of office...
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Administration & Facilities Assistant
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Oxford, Oxfordshire, United Kingdom Rebellion Full timeAbout the RoleWe are seeking a highly organized and detail-focused Facilities and Administration Assistant to join our team at Rebellion, a leading independent game developer and publisher.Key ResponsibilitiesManage and prioritize tasks for multiple buildings, ensuring timely completion and compliance with health and safety regulations.Provide administrative...
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Facilities and Administration Coordinator
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Oxford, Oxfordshire, United Kingdom Rebellion Full timeWe are seeking a highly organized and detail-focused Facilities and Administration Assistant to join our team at Rebellion, a leading video game developer and publisher.The successful candidate will be responsible for managing multiple tasks and priorities, ensuring the smooth operation of our Oxford site, and providing exceptional support to our team...
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