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Office Manager

2 months ago

Altrincham, United Kingdom VPS Full time

Office Manager – Emsys Maritime VPS


Experience, qualification, and soft skills, have you got everything required to succeed in this opportunity Find out below.

ABOUT US

Part of the VPS Veritas Group, Emsys Maritime is a Queens Award-winning company, based in Altrincham, Greater Manchester. We supply market leading maritime technology products and services and are a leading player in helping the maritime industry decarbonise.

THE OPPORTUNITY

We are currently looking for a full time permanent Office Manager to join our Award-Winning team.

Reporting to the divisional Vice President, the successful candidate should be capable of working in a fast-paced environment with a pro-active ‘can-do’ attitude. The ability to manage a varied workload and ensure deliverables are completed accurately and on-time is an essential requirement.

KEY RESPONSIBILITIES

  • Preparation of monthly payroll information
  • Support internal bookkeeping regarding credit control, accounts payable, accounts receivable, pension arrangements and VAT
  • Liaise with Group finance on finance related matters
  • Uploading payments and other general banking related activities
  • Preparing agent commission summaries
  • Expense authorization
  • Negotiation and renewal of business Insurances
  • HR activities including holiday and absence administration and policy development as required including liaising with Group HR and our contracted HR support contractor
  • Supporting the divisional Vice President with administrative duties
  • Maintaining GDPR and other mandatory compliance requirements
  • Preparation, renewal and submission of statutory documents
  • HSQE activities relating to office based staff
  • Preparation of sales and marketing support materials, assisting in conference organisation and commercial business travel
  • Renewal of utilities, phone contracts and other business-related tasks
  • Implementing and maintaining procedures / office administration systems
  • Supporting other office-based staff during vacation periods

WHAT WE’RE LOOKING FOR

  • 5 + years prior experience in similar Office Manager positions
  • Excellent communicator building strong relationships with suppliers, customer and colleagues
  • Have strong MS Office skills (Word, Excel and Outlook)
  • XERO Accounts experience preferred but not essential
  • Ability to prioritise workload and manage expectations
  • Experience with UK HR processes and legislation
  • Prior UK payroll experience.
  • Key attention to detail

OUR OFFER TO YOU

  • Competitive base salary
  • Pension
  • 25 holidays per year