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Office Manager

4 months ago

Altrincham, United Kingdom VPS Full time

Office Manager – Emsys Maritime VPS



ABOUT US


Part of the VPS Veritas Group, Emsys Maritime is a Queens Award-winning company, based in Altrincham, Greater Manchester. We supply market leading maritime technology products and services and are a leading player in helping the maritime industry decarbonise.


THE OPPORTUNITY


We are currently looking for a full time permanent Office Manager to join our Award-Winning team.

Reporting to the divisional Vice President, the successful candidate should be capable of working in a fast-paced environment with a pro-active ‘can-do’ attitude. The ability to manage a varied workload and ensure deliverables are completed accurately and on-time is an essential requirement.


KEY RESPONSIBILITIES

  • Preparation of monthly payroll information
  • Support internal bookkeeping regarding credit control, accounts payable, accounts receivable, pension arrangements and VAT
  • Liaise with Group finance on finance related matters
  • Uploading payments and other general banking related activities
  • Preparing agent commission summaries
  • Expense authorization
  • Negotiation and renewal of business Insurances
  • HR activities including holiday and absence administration and policy development as required including liaising with Group HR and our contracted HR support contractor
  • Supporting the divisional Vice President with administrative duties
  • Maintaining GDPR and other mandatory compliance requirements
  • Preparation, renewal and submission of statutory documents
  • HSQE activities relating to office based staff
  • Preparation of sales and marketing support materials, assisting in conference organisation and commercial business travel
  • Renewal of utilities, phone contracts and other business-related tasks
  • Implementing and maintaining procedures / office administration systems
  • Supporting other office-based staff during vacation periods


WHAT WE’RE LOOKING FOR

  • 5 + years prior experience in similar Office Manager positions
  • Excellent communicator building strong relationships with suppliers, customer and colleagues
  • Have strong MS Office skills (Word, Excel and Outlook)
  • XERO Accounts experience preferred but not essential
  • Ability to prioritise workload and manage expectations
  • Experience with UK HR processes and legislation
  • Prior UK payroll experience.
  • Key attention to detail


OUR OFFER TO YOU

  • Competitive base salary
  • Pension
  • 25 holidays per year