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Assistant Meeting Events Manager

1 month ago

Windsor, United Kingdom Oyster Recruitment Limited Full time

Desire to progress in your career with an established and luxury brand? A fantastic one-off opportunity has arisen for an enthusiastic Assistant Meeting & Events Manager to join a supportive and wonderful team.


Reporting to the Meetings & Events Manager and deputising in their absence. You will assist with overseeing the team and responsible for the effective planning and coordination of their large meetings and events. You’re the first point of contact for all client queries and ensuring all requirements of their meetings and events are communicated effectively resulting in a successful event.


Benefits:

  • Bonus scheme with the opportunity to earn up to 10% of salary based on business performance
  • Free meals on duty
  • Complimentary use of the leisure club and gym facilities
  • Venue closure over the Christmas period allowing you time off to enjoy the festive season
  • Explore our benefits portal, unlocking hundreds of discounts on retail, travel, and leisure activities
  • Committed to career growth and offer excellent career progression opportunities, including access to our apprenticeship programmes and study support


Key responsibilities:

  • To coordinate assigned events coming through to the sales office to exceed expectations and maximise revenue at all times
  • Ensure accurate production of function sheets for each event with clear billing instructions and communication of these details to operations team
  • To coordinate each booking to the required company standards delivering an excellent service to all clients
  • To prepare Function Sheets to ensure they are completed to the agreed standard, ensuring that the information and data within the system is quality controlled
  • To ensure events are coordinated within the agreed deadlines and any queries resolved in a timely manner
  • To conduct final details show rounds to the required standard offering the WOW factor to each client
  • To ensure relevant information is obtained from the client in a timely fashion and that an effective chase system is in place to achieve this
  • To assist in hosting Fam Trips, meet and greet or any other corporate event to promote the hotel and group
  • To liaise with external suppliers of goods and ensure these are charged to the client accordingly
  • At every opportunity identify existing and potential clients to develop business further


What do you need to qualify for this role?

  • Experience in high volume corporate meetings and events planning with a hotel
  • Strong team management, delegation, interpersonal and communication skills
  • Proven success in event planning or coordination
  • Experience in building and maintaining positive business relationships
  • Excellent organisational skills, including multitasking, time management, and attention to detail
  • Ability to handle pressure and make good decisions quickly


Are you a Assistant Meeting & Events Manager looking to take your career to new heights and make an impact in the world of luxury hospitality, we want to hear from you