Facilities Administrator

2 weeks ago

London, United Kingdom Val Wade Recruitment Full time

Facilities Administrator, Property Management Company, Permanent, Central London, up to £30k p/a

Our client, a friendly, well-established Property Management Company, based in the Central London requires a Facilities Administrator.

The main duties of the Facilities Administrator role are:

  • Ensure reactive and routine repairs and requests are adequately processed on the CAFM system
  • Keeping up to date records on the Elogs notes page
  • Answering helpdesk calls and general requests
  • Ensure reactive and routine repairs and requests are adequately processed
  • Raise purchase orders
  • Maintain regular contact with both tenants, occupiers and contractors both verbally and by email
  • Printing and collating the annual service charge budget packs
  • To securely keep all keys and door code records up to date
  • General administration tasks as set by the FM or anyone else to assist the smooth running of the office
  • Assist with Calendar management for the FM Team.
  • Maintain adequate records on utility meter readings for sites
  • Assist in maintaining adequate records on utility meter readings for the sites and ensuring that the correct readings are submitted on the invoices. Flagging any sites not on contract rates and assisting with our appointed consultants on the administration of contracts
  • Assist the Facilities Manager with contract administration
  • Responsible for ensuring all new suppliers complete and return the necessary paperwork in line with our ISO procedures
  • Assist with general administration tasks as set by the Facilities Manager
  • Administration of web-based Health & Safety system
  • Attending contractor/tenant meetings where appropriate
  • At busy times assisting the receptionist with overflow calls
  • Maintaining records

Recommended skills and experience

  • 2 to 3 years of administrative experience
  • Experience using MS Word, Excel and Outlook
  • Excellent communication skills, both verbal and written
  • Good customer service skills with smart personal presentation
  • Organised and have the ability to prioritise

This is an excellent opportunity. Apply now

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

  • Administrator / Facilities Coordinator

    3 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities and Helpdesk Administrator

    3 months ago

    London, United Kingdom Capstone Facilities Services Ltd Full time

    We are looking for a Facilities & Helpdesk Administrator to join our team at Capstone. Our working environment is fast paced, with each day bringing new challenges. Therefore, strong organisational skills are essential to succeed. This role will be centred around the Maintenance side of our business, and you will be offering support to our Engineering...

  • Facilities Coordinator

    3 months ago

    London, United Kingdom Optim Facilities Full time

    **About Optim Facilities** Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth...

  • Facilities Administrator

    3 months ago

    London, United Kingdom May & Stephens Full time

    **FACILITIES ADMINISTRATOR** **6 MONTH FIXED TERM CONTRACT - WITH POTENTIAL TO BECOME PERMANENT** **CITY OF LONDON** **£30,000 (PRO RATA)** Our Client, a top UK Accountancy firm are looking for a Facilities Administrator to join their team on for 6 months on a contract basis, with the possibility of becoming a permanent role. The day to day duties of...

  • Facilities Administrator

    3 months ago

    London, United Kingdom Macdonald & Company Full time

    **Location**: **London** **Salary**: **32000 - 35000** **Job Type**: **Permanent** **Reference**: **65734** **Job Summary**: Macdonald & Company are delighted to be working with a Central London Property Consultancy who are looking to appoint a Facilities Administrator. The business have been expanding in recent months and this role further grows their...

  • Facilities Administrator

    3 months ago

    London, United Kingdom Page Personnel Full time

    Facilties Administrator required for immediate start - 12 month fixed-term maternity contract **About Our Client**: Our client is a leading global firm in the professional services industry with a substantial presence in London. They boast a team size of over 2,500 professionals globally who are committed to excellence and client satisfaction. The key...

  • Facilities Administrator

    3 months ago

    London, United Kingdom Bryan Cave Leighton Paisner LLP Full time

    **Department**: *** **Facilities** **Office location**: *** **London** **Reports To**: *** **Facilities Team Leader** **Position overview** - Be the contact for of all calls and correspondence directed towards Facilities desk and department. - Undertake all administration tasks, including diary management, travel enquiries, health and safety...

  • Facilities Administrator

    3 months ago

    London, United Kingdom Transport for London Full time

    **Facilities Administrator** **042736** **Organisation** - Commercial Development **Job** - Administration **Position Type** - Full Time **Job title**:Facilities Administrator (042736) **Band**:1 **Duration**:Permanent** **Salary**:£27,500 to £31,250 **Location**:London (hybrid working-Palestra Office) **Job Overview** The purpose of this role is...

  • Facilities Administrator

    3 months ago

    London, United Kingdom Ballymore Group Full time

    **Facilities Administrator - Permanent, South West London** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £27,000 per annum **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth...

  • Facilities Administrator

    3 months ago

    London, United Kingdom Page Personnel Full time

    Facilities Administrator Required - IMMEDIATE START! - 12 month fixed term contract **About Our Client**: You will be working for a well established Global Management Consultancy based in London. As Facilities Administrator will support the Senior Facilities Officer to ensure the smooth running and upkeep of the London office. You will proactively work...

  • Facilities Administrator

    1 month ago

    London, Greater London, United Kingdom TPP Recruitment Full time

    Job title: Facilities Administrator (Workplace Coordinator)Hours: Full time - Fully on siteLocation: A short walk from London BridgeContract type: Interim - possibility to apply for the perm rolesAre you passionate to work for a charity that gives back to individuals battling cancer?If so then this Facilities Administrator role is the right role for you.In...

  • Commercial Lead

    6 days ago

    London Area, United Kingdom VINCI Facilities Full time

    Job Summary:VINCI Facilities is seeking a highly experienced Senior Commercial Manager to lead our FM commercial team dedicated to our multi-year Defence contract. As a key member of our team, you will be responsible for managing our Core Delivery (high volume maintenance and lifecycle refurbishment projects) across 90 different military sites.Key...

  • Facilities Administrator

    4 weeks ago

    London, United Kingdom Val Wade Recruitment Full time

    Facilities Administrator, Property Management Company, Permanent, Central London, up to £30k p/aOur client, a friendly, well-established Property Management Company, based in the Central London requires a Facilities Administrator.The main duties of the Facilities Administrator role are:Ensure reactive and routine repairs and requests are adequately...

  • Facilities Administrator

    4 weeks ago

    London,, UK, United Kingdom Val Wade Recruitment Full time

    Facilities Administrator, Property Management Company, Permanent, Central London, up to £30k p/aOur client, a friendly, well-established Property Management Company, based in the Central London requires a Facilities Administrator.The main duties of the Facilities Administrator role are:Ensure reactive and routine repairs and requests are adequately...

  • Facilities Administrator

    4 weeks ago

    London, United Kingdom Val Wade Recruitment Full time

    Facilities Administrator, Property Management Company, Permanent, Central London, up to £30k p/aOur client, a friendly, well-established Property Management Company, based in the Central London requires a Facilities Administrator.The main duties of the Facilities Administrator role are:Ensure reactive and routine repairs and requests are adequately...

  • Facilities Helpdesk Co-ordinator

    3 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    3 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Helpdesk Co-ordinator

    3 months ago

    London, United Kingdom Optim Facilities Full time

    **Overview**: Established in 1999, Optim Facilities are a small but perfectly formed facilities management company based in Holborn. We provide facilities management services to multi-tenanted commercial properties in the UK, mainly situated in central London working directly alongside our clients and commercial tenants to ensure the smooth running of the...

  • Facilities Administrator

    3 months ago

    London, United Kingdom Ballymore Group Full time

    **Facilities Administrator - Permanent, South West London** **Hours**: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £26,000 to £29,000 per annum dependant on skills & experience **Duties & Responsibilities** - To support the on-site Facilities Team with administrational aspects of the Resort. - Reporting into the Facilities Manager (FM)...

  • Facilities Administrator

    3 months ago

    London, United Kingdom Ballymore Full time

    Facilities Administrator - Permanent, South West London Hours : 40 per week, 08.30am - 17.30pm Monday to Friday Duties & Responsibilities  To support the on-site Facilities Team with administrational aspects of the Resort. Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the...