Operations and Workplace Coordinator
2 weeks ago
- Managing and administering customer databases, contracts, proposals, negotiations, and billing via our CRM system
- Processing and managing files of NDAs and customer contracts
- Managing office operations for both our in-person office in London and our virtual workplace for remote employees
- Acting as culture and inclusion ambassador, organising social and wellness events and initiatives
- Booking monthly international and domestic travel and accommodation to customer sites primarily in North America, Asia, and Europe, and arranging necessary visas and customs documents
- Chasing and accurately bookkeeping invoices and receipts, and administering our expense management systems
- Administering and supporting marketing efforts including social media posting, drafting and sending internal and external newsletters, and planning future marketing initiatives
- Administering accounts receivable including customer onboarding, quote and invoice issuing, purchase order management
- Administering and managing confidential personnel files
- Preparing employee paperwork including contracts and amendments, performance review forms, reference letters, etc.
- Assisting with employee onboarding and offboarding
- Assisting with asset and hardware tracking and bookkeeping
- Managing diaries and providing support for the CEO and Senior Leadership Team
- A minimum of 1-2 years’ experience in an office support role
- Experienced with GSuite applications, including Gmail, Groups, Admin, Drive, Forms & Docs
- Excellent interpersonal and communication skills, both verbal and written
- Excellent problem solving skills, adaptability, curiosity, and confidence to ‘challenge the norm’
- Enormous respect for confidentiality and sensitive information
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Workplace Coordinator
1 month ago
London, United Kingdom Australasian Recruitment Company Full time**WORKPLACE COORDINATOR** A leading construction company is looking for someone to support with facilities management on site at a leading asset management firm. **Working hours are 7am to 3:30pm.** **WORKPLACE COORDINATOR ROLE**: - Daily triaging of tickets, advising the Macro operation team of any trends, recommendations, or improvements - Developing...
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Workplace Coordinator
1 month ago
London, United Kingdom Integral Ad Science Full timeIntegral Ad Science (IAS) is a global technology and data company that builds verification, optimization, and analytics solutions for the advertising industry and we're looking for a Workplace Operations Coordinator (WOC). If you are excited to explore a role in the ad tech industry in a varied position of a workplace operations coordinator; work closely...
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Workplace Operations Coordinator
1 month ago
London, United Kingdom CBRE Full timePosted- 06-Mar-2024- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Customer Service, Workplace Strategy- Location(s)- London - England - United Kingdom of Great Britain and Northern Ireland**Key Tasks**: **_ Reception:_** - Support Experience Coordinator or Experience Manager with oversight of Front Office Coordinators and assume FoH...
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Workplace Coordinator
1 month ago
London, United Kingdom ISS Facility Services Full time**Workplace Coordinator** **Contract: Government** **Location: London** **Hours of work: 37.5** **Contract Type: Fixed Term Contract** At ISS, we're not just about spaces; we're about creating environments that pulsate with vitality, innovation, and empathy. As an integral part of our placemaking culture, you will take centre stage in shaping the...
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Workplace Concierge
4 days ago
London, United Kingdom Motability Operations Limited Full timeAbout The Role Motability Operations are currently recruiting for a Workplace Concierge to join our team in London on a full-time, permanent basis.This is a new and exciting role to support our London Office. It will offer you an opportunity to take ownership and responsibility of front and back-office services, customer experience as well as daily visitor...
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Workplace Coordinator
1 month ago
London, United Kingdom Portico Full timeCompany Description Portico is defined by our unique culture - One that rewards hard work and commitment, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of all kinds of people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow,...
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Workplace Coordinator
1 month ago
London, United Kingdom Portico Full timeCompany Description Portico is defined by our unique culture - One that rewards hard work and commitment, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of all kinds of people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow,...
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Workplace Coordinator
3 days ago
London, United Kingdom HelloFresh Full time**About HelloFresh** HelloFresh is on a mission to transform the way the world thinks about home cooking. Forget the hassle of supermarkets, or the tiresome process of planning your weekly meals - we deliver to your door all the ingredients, instructions and inspiration needed to make delicious meals at home, from scratch. At just 10 years in, we’re the...
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Workplace Coordinator
1 month ago
London, United Kingdom ISS Facility Services Full time**Workplace Coordinator** **London** Competitive salary with excellent benefits - please contact the recruitment team for this information although we don’t advertise our salaries, you won’t be disappointed! Looking for an exciting opportunity to engage with users and provide top-notch support? We are currently seeking a Workplace Coordinator to join...
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Workplace Experience Coordinator
2 weeks ago
London, Greater London, United Kingdom Match Group Full timeMatch Group, through its portfolio companies, is a leading provider of dating services available globally. Our portfolio of brands includes Tinder, Hinge, Meetic, Match, OkCupid, PlentyOfFish, plus a number of other brands, each designed to power and inspire meaningful connections.The Match Group PREWF Team — encompassing Protect, Real Estate, Events,...
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Workplace Coordinator
3 days ago
London, United Kingdom ISS Facility Services Full time**Workplace Coordinator** **Contract: Banking** **Location: London** **Hours of work: 40** **Contract Type: Permanent** In the role of Workplace Coordinator, you'll be at the forefront of delivering an exceptional workplace experience, serving as the primary point of contact to facilitate user engagement and support within the Integrated Facilities...
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Workplace Coordinator
6 days ago
London, United Kingdom ISS Facility Services Full time**Banking**: *** **Business Area: Banking**: *** **Place of Work: London** *** **Contract Type: Permanent** *** **Hours: 40** *** *** **Context** *** **Workplace Coordinator** *** **London** *** **Competitive salary with excellent benefits - please contact the recruitment team for this information. Although we don’t advertise our salaries, you...
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Workplace Experience Coordinator
6 days ago
London, United Kingdom Ancestry Full timeWe're looking for an enthusiastic team-player to join our London office. As the Workplace Experience Coordinator you'll be responsible for the day-to-day running of the office and making sure the team has everything they need; from supplies and snacks, to meetings set-up and event planning, to coordinating visitors. You will report to the Facilities Senior...
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Digital Workplace Services Lead
2 weeks ago
London, United Kingdom Motability Operations Full time**About The Role**: Working within the Technology division of Motability Operations, the Digital Workplace Services Lead is responsible for driving the digital workplace strategy for our offices, employees, and guests. Leading a team of technical experts this role will provide the vision, implementation, and support of digital workplace solutions that...
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Workplace Coordinator
4 days ago
London, United Kingdom Natixis London Branch Full timePoste et missions Overall purpose of the role. The Workplace Coordinator is responsible for coordinating workplace, facilities, access management and H&S activities. This role supports the management and performance of Workplace through self delivery and efficient management of supply chain partners. Co-ordination and management of the Workplace...
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Trainee Workplace Coordinator
1 month ago
London, United Kingdom Formula 1 Full timeEvery F1 win is the result of incredible teamwork. Making it happen takes the same level of skill, dedication and teamwork from the Formula 1 team. We’re looking for a Trainee Workplace Coordinator to join our Facilities team based in our St James Market office in London with occasional travel to our Media and Technology Centre in Biggin Hill. This role...
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Workplace Coordinator
1 month ago
London, United Kingdom ISS Facility Services Full timeAn opportunity has arisen within our Workplace Experience Team at the UK London headquarters of our client, curating a workplace environment that increases well-being, productivity and enhances the culture that our users want to be a part of. As a **Workplace Coordinator**, you will be responsible for building and maintaining effective working relationships...
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Workplace Experience/facilities Coordinator
1 month ago
London, United Kingdom OMNI Full timeWorkplace Experience/Facilities Coordinator London We are seeking a Workplace Experience/Facilities Coordinator to join our team. The Workplace Experience/Facilities Coordinator will be responsible for creating and maintaining a welcoming, efficient, and safe office environment for employees, managing office facilities, and coordinating workplace...
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Workplace Experience Coordinator
7 days ago
London, United Kingdom CBRE Full timeThis position is responsible to support and coordinate activities related to delivery of workplace experience services for clients, where offered, including administrative support for teams managing and directing services. ESSENTIAL DUTIES AND RESPONSIBILITIES Provides coordination and administrative support for delivery of Workplace Services. Services...
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Lead Workplace Coordinator
1 month ago
London, United Kingdom Mitie Full time**JOB DESCRIPTION** **Job Title: Lead Workplace Coordinator** **Responsible To: Soft Services Manager** **Location: BBC W1 Complex & London Sites within Region** JOB PURPOSE: To ensure the service provided by the Workplace Co-ordinator Team and Agile Working Co-ordinators is delivered to a continuously high standard and that the requirements of the Client...