Administrative Assistant

2 months ago

Dalkeith, Midlothian, United Kingdom Midlothian Council Full time
Job Description

We are seeking an Administrative Assistant to support the Children, Young People and Partnerships Directorate. As part of the Performance team, you have an active role in supporting service delivery through adherence to the Data Protection Act/GDPR, that includes compliance with Freedom of Information and Subject Access Requests, gathering and collation of information within structured timescales, collating and analysing data, and ad hoc performance reporting. A high degree of IT literacy is required as is the ability to embrace the use of new systems quickly. The successful candidate will also be required to promote and develop partnership working with services and teams in the council.

KNOWLEDGE:

Evidence of competency in literacy and numeracy skills at Higher level including passes in Mathematics and English, or equivalent subjects is essential as is experience of providing support services. Jobholders must also have experience of working with computer-based management information systems, databases and spreadsheets, combined with evidenced competency in keyboarding and administrative duties.

Proficiency in the use of all Microsoft Office packages is essential and experience of other project management tools would be desirable.

Accomplished interpersonal and team working skills are essential as is the ability to deal with a range of contacts up to senior management level.

A qualification to HNC/SVQ3 level in Business Studies, Office Management or Administration is desirable.

CLOSING DATE - Sunday 4th August 2024

INTERVIEW DATE - week commencing 12th August 2024

Requirements

Position Title: Administrative Assistant

Directorate: Children, Young People & Partnerships

Location: Fairfield House, Dalkeith

Contract Status: Permanent

Hours of Work: 36

Working Pattern: Normal office hours

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on you working 36 hours over 52 weeks per year the minimum actual salary for this position is £27,181.61 per annum.

Responsibilities

Regulated Work with Children

This post is considered Regulated Work with Children, under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children.

Successful candidates will require PVG Scheme membership for Regulated Work with Children. You will be required to join the Scheme or undergo a PVG Scheme Update check prior to commencing employment with Midlothian Council, the cost of which will be met by you.

For further information on the PVG Scheme please visit

The Individual

If you have difficulty applying for this post or in accessing attached documentation, or if you have a disability and reasonable adjustment is required, please email to speak to a member of the Recruitment Team, stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person you are eligible for a guaranteed interview if you meet the essential criteria for the post.

  • Administrative Assistant

    1 month ago

    Dalkeith, Midlothian, United Kingdom Midlothian Council Full time

    Job Description We are looking for an enthusiastic and motivated individual to join our Business Services Operational Support and Finance Team. Applicants must have excellent organisational and communication skills and be willing to embrace new challenges. We provide a wide range of specialist administrative and financial support to Health & Social Care,...

  • Administrative Assistant

    2 days ago

    Dalkeith, Midlothian, United Kingdom NHS Scotland Full time

    About the RoleNHS Scotland is committed to fostering an inclusive and diverse work environment, promoting equality and eliminating unlawful discrimination. Our goal is to have a workforce that truly represents the community we serve, where each employee feels valued and empowered to excel.We are reducing our full-time working week from 37.5 to 37 hours per...

  • Executive Assistant to the Director

    2 days ago

    Dalkeith, Midlothian, United Kingdom Science and Technology Facilities Council (STFC) Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director of the UK Astronomy Technology Centre. The successful candidate will be responsible for managing the Director's diary, coordinating travel arrangements, and ensuring the smooth operation of the office.Key ResponsibilitiesManage...

  • Executive Assistant to the Director

    1 day ago

    Dalkeith, Midlothian, United Kingdom Science and Technology Facilities Council (STFC) Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director of the UK Astronomy Technology Centre. The successful candidate will be responsible for managing the Director's diary, coordinating travel arrangements, and ensuring the smooth operation of the office.Key ResponsibilitiesManage...

  • Library Assistant x3

    1 month ago

    Dalkeith, Midlothian, United Kingdom Midlothian Council Full time

    Job Vacancy Our libraries are at the heart of our communities, and we are looking for creative and enthusiastic people to join our library team. This role consists of assisting in the delivery of a comprehensive range of library services, promoting the aims of the service and taking part in a full range of activities for children and adults to help encourage...

  • Support Care Assistant

    3 weeks ago

    Dalkeith, Midlothian, United Kingdom Midlothian Council Full time

    Job Opportunity Qualifications The ideal candidate should possess at least an SVQ level II in Social Care or a related discipline, along with hands-on experience in a supportive capacity, assisting clients with their personal care plans. The individual must demonstrate the ability to work independently and exhibit a mature, self-sufficient demeanor, capable...

  • Electrical Engineer

    2 days ago

    Dalkeith, Midlothian, United Kingdom Tetra Tech Full time

    About the RoleTetra Tech is seeking a talented Graduate Electrical Engineer to join our team of experienced engineers working on a range of building types across various sectors. As a Graduate Electrical Engineer, you will be responsible for designing and managing the installation of building services engineering solutions to create harmonious and...

  • Mechanical Engineer

    2 days ago

    Dalkeith, Midlothian, United Kingdom Tetra Tech Full time

    About the Role:Tetra Tech is seeking a talented Graduate Mechanical Engineer to join our team of experienced engineers working on a range of building types across various sectors. As a Graduate Mechanical Engineer, you will be responsible for designing and managing the installation of building services engineering solutions to create harmonious and...

  • Front of House Receptionist

    3 days ago

    Dalkeith, Midlothian, United Kingdom Purview Consultancy Services Ltd Full time

    Job Title: Front of House ReceptionistPlease make sure you read the following details carefully before making any applications.Company Overview:Purview Consultancy Services Ltd is a professional services firm that provides expert advice and support to clients across various industries.Job Summary:We are seeking a highly skilled and experienced Front of House...

  • Building Services Engineer

    2 days ago

    Dalkeith, Midlothian, United Kingdom Tetra Tech Full time

    About the RoleTetra Tech is seeking a Graduate Building Services Engineer to join our team. As a Graduate Building Services Engineer, you will be responsible for designing and managing the installation of building services engineering solutions for complex buildings.Key ResponsibilitiesDesign and develop building services engineering solutions for various...

  • Client Service Coordinator

    1 day ago

    Dalkeith, Midlothian, United Kingdom greenbean Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our Client Solutions department as a Client Relations Administrator.Key Responsibilities:Provide exceptional customer service through various communication channels, ensuring service standards are met.Manage multiple queries and prioritize tasks to meet deadlines and...

  • Client Service Coordinator

    2 days ago

    Dalkeith, Midlothian, United Kingdom greenbean Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our Client Solutions department as a Client Relations Administrator.Key Responsibilities:Provide exceptional customer service through various communication channels, ensuring service standards are met.Manage multiple queries and prioritize tasks to meet deadlines and...

  • Research Contracts Officer

    2 days ago

    Dalkeith, Midlothian, United Kingdom Edinburgh Napier University Full time

    About the RoleWe are seeking a highly skilled Research Contracts Officer to join our Research, Innovation and Enterprise (RIE) team at Edinburgh Napier University. As a key member of our team, you will play a vital role in providing comprehensive research contract review and approval support services for research and knowledge exchange projects.Key...

  • Senior Management Position

    3 days ago

    Dalkeith, Midlothian, United Kingdom RECRUITMENTiQ Full time

    RECRUITMENTiQ is a leading recruitment agency working in partnership with a prominent black cab company, offering a wide range of services to its clients. As a pioneering company in Scotland's taxi industry, we serve both private clients and corporate groups. A Senior Management Position is required to join our team to take on a variety of responsibilities....

  • Executive Director

    3 days ago

    Dalkeith, Midlothian, United Kingdom RECRUITMENTiQ Full time

    RECRUITMENTiQ is a leading recruitment agency working in partnership with a prominent black cab company, offering a wide range of services to its clients. As a pioneering company in Scotland's taxi industry, we serve both private clients and corporate groups. A Senior Management Position is required to join our team to take on a variety of responsibilities....

  • Contract Management Professional

    5 days ago

    Dalkeith, Midlothian, United Kingdom Edinburgh Napier University Full time

    About the RoleWe are seeking a highly skilled Contract Management Professional to join our Research, Innovation and Enterprise (RIE) team at Edinburgh Napier University. As a key member of our team, you will play a vital role in supporting the delivery of our Research and Innovation Strategy.Key ResponsibilitiesProvide comprehensive contract review and...

  • Customer Service Representative

    3 days ago

    Dalkeith, Midlothian, United Kingdom The NWH group Full time

    About the RoleThe NWH Group is seeking a highly motivated and organized individual to fill the position of Order Processing Customer Support and Weighbridge Operator. This combined role will be responsible for providing exceptional customer service, processing orders, and operating the weighbridge.Key ResponsibilitiesProvide vibrant customer service to new...

  • Residential Care Aide

    3 weeks ago

    Dalkeith, Midlothian, United Kingdom Midlothian Council Full time

    Job Opportunity Qualifications The ideal candidate should possess at least an SVQ level II in Social Care or a related field, along with hands-on experience in a supportive capacity, assisting clients with their personal care plans. The individual must demonstrate the ability to work independently and exhibit a mature, self-sufficient demeanor, capable of...

  • Personal Care Aide

    3 weeks ago

    Dalkeith, Midlothian, United Kingdom Midlothian Council Full time

    Job Vacancy Knowledge Requirements The ideal candidate should possess at least an SVQ level II qualification in Social Care or a related field, along with hands-on experience in a supportive capacity, assisting clients with their personal care plans. The ability to work independently and demonstrate a mature, self-sufficient demeanor is essential,...

  • Legal Support Coordinator

    1 day ago

    Dalkeith, Midlothian, United Kingdom Clyde & Co LLP Full time

    About the RoleClyde & Co LLP is seeking a highly organized and detail-oriented Legal Support Coordinator to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our legal services.Key ResponsibilitiesClient Relationship ManagementManage the production of documents and check returned work for...