Executive Assistant to the Director

6 days ago


Dalkeith, Midlothian, United Kingdom Science and Technology Facilities Council (STFC) Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director of the UK Astronomy Technology Centre. The successful candidate will be responsible for managing the Director's diary, coordinating travel arrangements, and ensuring the smooth operation of the office.

Key Responsibilities
  • Manage the Director's diary, including arranging meetings, appointments, and travel
  • Coordinate correspondence, reports, and presentations
  • Organize events, meetings, and conferences
  • Provide administrative support to the Director and senior team
  • Ensure confidentiality and handle sensitive information with discretion
  • Work collaboratively with other administrative staff to achieve team goals
Requirements
  • Business/Management/Admin related qualification and previous experience of similar role or background
  • Experience of managing complex diaries and travel arrangements
  • Excellent written and verbal communication skills, adapting to various audiences
  • Good organizational, workflow, and time management skills
  • Strong team player with ability to work collaboratively with a wide range of people and at different levels
  • Ability to handle with discretion sensitive and confidential information
  • Ability to deliver under pressure and in sometimes ambiguous/changing environments, taking initiative where required and remaining calm and professional
  • Numerate with a basic knowledge of finance and simple budget systems
About the Science and Technology Facilities Council (STFC)

The STFC is a world-leading research organization that drives innovation and discovery in science and technology. We are committed to creating a diverse and inclusive workforce and welcome applications from under-represented groups.


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