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Personal assistant

2 months ago

London, Greater London, United Kingdom Hachette UK Full time

Closing date: 4th July 2024

Salary: Up to £35,000 dependent on experience (+bonus +benefits)

Location: The role will be based at our London office, Carmelite House, with a blend of in-office (3 days) and homeworking (2 days) per week.

Love organising travel and managing complex schedules? We're seeking an experienced personal assistant to support senior management at Orion Publishing Group.

At Orion, we believe every story matters. Open, agile, passionate and innovative, our mission is to bring the best publishing to the greatest variety of people. Ambitious to continually raise the bar, we believe good stories can come from anywhere and so encourage and value contributions from everybody here.

Orion is a division of Hachette, one of the largest publishing groups in the UK, with 12 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.

You will provide administrative day-to-day and organisational support to the CEO of Adult Trade and Managing Director of Orion Publishing Group.

Key responsibilities

Booking and co-ordinating travelManaging the slides, agenda, and minutes for meetings Supporting MDs with office operations, reviewing and updating employee guidance notes, org charts and proceduresProcessing invoices and expensesArranging schedules (travel, accommodation etc.) Booking author/agent lunches/dinners Who we're looking for

We are looking for someone with excellent communication and interpersonal skills, problem-solving and project-management skills, strong attention to detail and the ability to be flexible, adaptable and thrive in a fast-paced hybrid office environment.

We are looking for someone with the below key attributes:

Significant office-based work experience, supporting a senior manager or team or bothDemonstrable experience of organising a complex administrative workload and juggling deadlines and prioritiesDiscrete and capable of dealing with commercially or personally sensitive information at the highest levelDemonstrable experience in communicating appropriately, unambiguously, and effectively with colleagues and third parties at a variety of levels, both verbally and in writingComplex diary management and travel itinerary experienceConfident in the use of key IT programmes and able to adapt to using new systems and processes with ease What we offer

Our staff are our greatest asset, and our benefits reflect this:

28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)Private medical insuranceGenerous pension schemesRent deposit loans2 community days per yearSummer hours (finishing at 1pm on Fridays during the summer months)Retail discounts through Hachette rewardsCycle to Work schemeEye care vouchersWide-ranging training libraryDevelopment programmes (including mentoring)Up to 70% off book purchasesA charity bookshelf12 Staff-led employee networks that are voluntary, including Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networksSeason ticket loansAnd much more Our commitment

Hachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.

If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.

Please state in your application that you found this role through Creative Access.

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit