Personal assistant

1 month ago

London, Greater London, United Kingdom Household of The Prince and Princess of Wales Full time

Closing date for applications: 6th August at 11.59pm

Location: Kensington Palace

Contract type: Permanent

Hours of work: 37.5 per week

An exciting opportunity to work in The Household of TRH The Prince and Princess of Wales as a full-time personal assistant to support the communications secretary.

This individual will be providing day-to-day support to the communications secretary across all aspects of their work, taking full responsibility for their diary and prioritisation. They will also be a team player as part of a close-knit team and contribute to its efficient running.

This is a full-time position working Monday – Friday. The Household is open to discussing flexible working at interview stage. The role is based in the London office. However, flexibility will be required to work and travel to other Royal Residences.

Responsibilities

Diary management, arranging meetings internally and externally.Managing relationships across a broad spectrum of individuals and external organisations including the media.Proactively problem-solving, raising foreseeable issues that may arise.Maintaining the shared communication calendars and media contact lists.Organising travel arrangements for the communications secretary and broader communications team and aligning with other relevant individuals' schedules.Undertaking general press office duties and administrative tasks, including taking messages from media, responding to queries and issuing press releases.Managing contracts and subscriptions to media outlets and digital services.Opening, logging and dispatching correspondence and competently drafting replies in line with guidelines.Being responsible for taking minutes in meetings, manage and maintain an effective filing system.Ensuring that visitors are welcomed and escorted as appropriate.Processing expenses for the communications secretary in line with guidelines.Work alongside and support other PA team members across the Household. Knowledge, skills and experiencePrevious experience of working in a similar role, ideally within a communications team or press office.Forward-thinking motivated individual who thrives in a fast-paced environment.Experience of working at pace and to strict deadlines.Will have proven administrative and organisational skills with a keen eye for detail and display common sense.Will have a professional verbal and written communication style, with the ability to liaise easily with a wide range of individuals including very senior.Will be reliable and punctual with a great work ethic, always maintaining confidentiality and working with the utmost discretion.A good team player.Able to remain calm, work under pressure and display a flexible proactive approach to last minute change.Will have excellent IT skills, including Word, Outlook, Excel, and PowerPoint.An interest in Their Royal Highnesses' work and activities is desirable. We welcome and encourage applications from candidates who are under-represented in the creative industries. Please make sure that you state in your application that you found this role via Creative Access.

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