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Office Services Assistant
1 month ago
Job Description Office Services Assistant Location Edinburgh :
Job Advert
We have an opportunity for a full-time permanent Office Services Assistant to join our Office Services Team in our Edinburgh office. The full-time hours are Monday to Friday, 9.30am to 5.30pm, 33.75 hours per week and the role is office based.
Responsibilities
As an Office Services Assistant will provide administrative assistance to Partners and Fee-earners across the Firm. Services include but are not limited to general administration, reprographics and mail services in both physical and digital environments.
The Office Services Assistant provides photocopying, scanning and printing support as well as preparing mail files for digital scanning; sort scan, rename and distribute. You will also collect and process outgoing mail, processing letters for printing and complete envelope fulfilment requirements. The Office Services Assistant also prepare and collate electronic bundles, meeting papers, bind documents, complete data entry, managing spreadsheets, electronic filing and document conversion.
As part of the role you will complete the online registration of Power of Attorney's, Registers of Scotland, including Voluntary Registration and collecting and completing any information required for billing or client charge back data. The role also includes the management of our MDF fleet and maintain stationery.
Skills/Qualifications
You should be flexible, self-motivated, highly competent, and able to work on your own initiative. Previous administrative experience is essential and experience working with a legal environment would be advantageous. A high level of discretion and confidentiality is needed for this role as you will be exposed to highly sensitive information.
A high degree of accuracy and attention to detail is essential. Strong pc skills are required and full training will be provided on the various systems used throughout the Firm.
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