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Team Assistant

2 months ago

London, Greater London, United Kingdom Nomura Full time

Company overview

Nomura is an Asia-based financial services group with an integrated global network spanning over 30 countries. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Asset Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit

Diversity, Equity & Inclusion

Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees. We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.

If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.

This is an Assistant role for the Investment Banking division who supports a Group head and his direct reports.

Given the nature of the role, the person needs to think quickly to prioritise on urgent tasks and display good time management.

The person should demonstrate the ability to use initiative and be resourceful in a very busy demanding role.

Main requirements of the job (but not limited to):

  • Extensive diary management and meeting co-ordination (room bookings, printing confidential materials, preparation of materials and ADHOC administrative duties)
  • Co-ordination of flights, tickets, FX, Accommodation and ground transportation
  • Expense processing using the internal Nomura systems and Amex reconciling
  • Invoice processing and approval of project invoices
  • Telephone duties including comprehensive messages and screening calls
  • Providing absence cover to other team members for holidays
  • Printing of very confidential material and collecting currency from Service centre
  • Preparation and distribution of papers ahead of committee meetings
  • Checking bankers in for flights
  • Maintaining a log of holiday & planned/un-planned absences for the team
  • Expenses management and processing receipts efficiently and in accordance with Nomura's policies
  • Ad-Hoc administrative duties
  • Set up for new joiners
  • To act as a first point of contact for a number of senior bankers, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace
  • Reacting to urgent client requests
  • Opening calls/video conference links when required
  • Arranging and liaising with couriers
  • Collecting clients from reception and escorting them to meeting rooms

Skills and experience required:

  • Excellent verbal and written communication skills
  • Excellent administration, organisational and prioritisation skills
  • Ability to multi-task effectively and to work on own initiative
  • Effective team player with well-developed interpersonal skills
  • Good awareness of confidentiality
  • Organised and detail-oriented
  • Proficiency in Microsoft Office products
  • Proven experience of working within an Investment Bank or other Blue Chip environment

Right to Work

The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the UK (who require a Tier 2 Skilled Worker visa) we can only employ them if we can provide evidence that this is a genuine vacancy for a qualified role.

Diversity & Inclusion

Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees.

We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.

If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.