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Executive Assistant to the Team
2 months ago
Executive Assistant to the Team
Our client, a prominent property consultancy in London, is seeking an Executive Assistant to support their dynamic team. This role is pivotal in ensuring smooth operations within the office environment.
As an Executive Assistant, you will be responsible for a variety of administrative tasks that are essential for the team's success. Your strong organizational skills and excellent communication abilities will be crucial as you interact with both clients and team members.
Key Responsibilities:
- Provide comprehensive administrative support, including managing calendars and handling correspondence.
- Answer incoming calls, take messages, and direct inquiries to the appropriate team members.
- Assist the director with personal assistant duties, including scheduling meetings and coordinating travel arrangements.
- Manage daily postal duties, including sending and receiving mail.
- Input and maintain data within the company database accurately.
- Create and organize property files for easy access and reference.
- Draft and prepare sales documents and correspondence.
- Ensure compliance with legal documentation requirements.
- Order and manage physical property signage as needed.
- Conduct Land Registry and company searches as required.
- Update and maintain the company handbook and related documents.
- Organize and manage both physical and digital filing systems.
- Revise templates and forms for team-wide use.
- Keep the property inventory list current.
- Collaborate with external IT support to resolve technical issues promptly.
Required Skills and Experience:
- A minimum of 2 years' experience in an administrative or team support role, preferably within the property sector.
- Exceptional organizational skills and the ability to manage multiple tasks efficiently.
- Strong verbal and written communication skills, with a professional telephone demeanor.
- Capability to prioritize tasks and adapt to shifting deadlines.
- Proactive problem-solving skills and the ability to work independently.
- Flexibility to handle various tasks simultaneously.
- Strong attention to detail and accuracy in all work.
- Ability to work autonomously while also being a collaborative team player.
- Anticipate team needs and prepare accordingly.
- Demonstrate a strong work ethic and a positive attitude.
- Proficient in Microsoft Office Suite, particularly Excel.
- Strong IT skills are essential.
Working Hours: Monday to Friday, 9am to 6pm
Dove & Hawk is acting as an Employment Business in relation to this vacancy.
