Executive Assistant

3 weeks ago

London, Greater London, United Kingdom The Instant Group Full time
About The Instant Group

The Instant Group is a leading provider of flexible workspace solutions, empowering businesses to thrive in a rapidly changing market. Our mission is to help clients move their business forward faster by providing expert consulting services, bespoke solutioning, and delivery of workspace solutions that support their current needs and longer-term strategy.

The Role

We are seeking an experienced Executive Assistant to join our dynamic team. The successful candidate will provide high-level administrative support to a small group of Exco members, based in the UK, and schedule their calendars to ensure seamless execution of business objectives.

Key Responsibilities
  • Manage the calendar and schedule of Exco members, ensuring accurate and timely updates
  • Prepare meeting agendas, take minutes, and ensure follow-up actions are completed
  • Qualify meetings, research backgrounds, and provide proactive planning to ensure smooth operating of schedules
  • Present travel itineraries, including key information such as dates, times, booking references, addresses, contact numbers, parking options, internet connections, and expected weather
  • Manage expenses, liaise with clients and business guests, and assist with client entertainment and events
  • Assist with ad-hoc requirements and provide exceptional EA support to C-suite executives
Requirements
  • Strong experience in support roles, with a verifiable track record of providing exceptional EA support to C-suite executives
  • Excellent communication and interpersonal skills, with the ability to represent the business with external clients in an exemplary manner
  • Flexibility and adaptability, with the ability to cope with and thrive in a varied and fluctuating workload
  • Self-motivated, resilient, and able to work independently, with a proactive outlook and ability to see longer-term issues
  • Ability to work collaboratively as part of a team, build cross-functional working relationships, and contribute to a company-wide network of EAs
What We Offer
  • Competitive pay scales reviewed annually
  • Discretionary annual company bonus
  • Private healthcare and life cover
  • Hybrid working with a focus on connectivity, flexibility, and bigger relationships
  • Bespoke training programmes and our bespoke 'Instant Learning' portal
  • Reward Gateway (discounts)
  • Wellbeing Centre
  • Global Employee Assistance Programme
  • Brilliant colleague recognition scheme, with quarterly and annual 'Let's Celebrate' awards
  • Generous referral scheme
  • Laptop / tech provided
  • Early finish on a Friday

  • Assistant Head of Technical Operations

    1 month ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to join Executive Integrity as an Assistant Head of Technical, supporting the current Technical Superintendent in the day-to-day activities of ship management. The successful candidate will provide crucial support and ensure smooth operations.Key Responsibilities:Provide engineering advice to...

  • Assistant Head of Technical Operations

    1 month ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to join Executive Integrity as an Assistant Head of Technical, supporting the current Technical Superintendent in the day-to-day activities of ship management. The successful candidate will provide crucial support and ensure smooth operations.Key Responsibilities:Provide engineering advice to...

  • Assistant Head of Technical Operations

    3 weeks ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalExecutive Integrity is seeking a highly skilled and experienced professional to fill the role of Assistant Head of Technical. This position will provide crucial support to the Technical Superintendent in the day-to-day activities of ship management, ensuring smooth operations and maintaining vessel performance.Key...

  • Assistant Head of Technical Operations

    3 weeks ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalExecutive Integrity is seeking a highly skilled and experienced professional to fill the role of Assistant Head of Technical. This position will provide crucial support to the Technical Superintendent in the day-to-day activities of ship management, ensuring smooth operations and maintaining vessel performance.Key...

  • Executive Search Specialist

    1 week ago

    London, Greater London, United Kingdom TalentVolt | Executive Search Group Full time

    Executive Search SpecialistWe are seeking a highly skilled Executive Search Specialist to join our team at TalentVolt | Executive Search Group. As an Executive Search Specialist, you will be responsible for assisting with business development meetings, working on executive search projects, and enhancing data and insights.Key Responsibilities:Assist with...

  • Assistant Head of Technical Operations

    1 month ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to assist the current Technical Superintendent in the day-to-day activities of ship management, providing crucial support and ensuring smooth operations.Key Responsibilities:Provide engineering advice to support the Technical Superintendent in maintaining vessel performance.Assist with...

  • Assistant Head of Technical Operations

    1 month ago

    London, Greater London, United Kingdom Executive Integrity Full time

    Job Title: Assistant Head of TechnicalThis is a unique opportunity to assist the current Technical Superintendent in the day-to-day activities of ship management, providing crucial support and ensuring smooth operations.Key Responsibilities:Provide engineering advice to support the Technical Superintendent in maintaining vessel performance.Assist with...

  • Executive Assistant

    4 weeks ago

    London, Greater London, United Kingdom Angove Partners Full time

    Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to provide top-level support to our C-Suite executives at Angove Partners in London.The ideal candidate will be responsible for calendar management, meeting preparation, and responding to emails on behalf of the executives. Additionally, they will assist with drafting documents,...

  • Executive Assistant

    4 weeks ago

    London, Greater London, United Kingdom Angove Partners Full time

    Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to provide top-level support to our C-Suite executives at Angove Partners in London.The ideal candidate will be responsible for calendar management, meeting preparation, and responding to emails on behalf of the executives. Additionally, they will assist with drafting documents,...

  • Executive Assistant

    4 weeks ago

    London, Greater London, United Kingdom Amazon Full time

    Executive Assistant - Part-Time OpportunityAmazon is seeking a highly skilled and organized Executive Assistant to support our team in a part-time capacity. As an Executive Assistant, you will play a critical role in managing complex calendars, coordinating travel, and executing administrative tasks to ensure seamless operations.Key Responsibilities:Manage...

  • Executive Assistant

    4 weeks ago

    London, Greater London, United Kingdom Amazon Full time

    Executive Assistant - Part-Time OpportunityAmazon is seeking a highly skilled and organized Executive Assistant to support our team in a part-time capacity. As an Executive Assistant, you will play a critical role in managing complex calendars, coordinating travel, and executing administrative tasks to ensure seamless operations.Key Responsibilities:Manage...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Adecco UK Limited Full time

    Job Title: Executive AssistantJob Summary:We are seeking an experienced Executive Assistant to provide high-level administrative support to our Executive Director. The successful candidate will be responsible for managing the Executive Director's diary, coordinating travel arrangements, and preparing briefings and presentations.Key Responsibilities:Manage...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Adecco UK Limited Full time

    Job Title: Executive AssistantJob Summary:We are seeking an experienced Executive Assistant to provide high-level administrative support to our Executive Director. The successful candidate will be responsible for managing the Executive Director's diary, coordinating travel arrangements, and preparing briefings and presentations.Key Responsibilities:Manage...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom MongoDB Full time

    MongoDB Executive AssistantMongoDB is a leading provider of modern database and data platform solutions. We are seeking an experienced Executive Assistant to support our Sales team in our London office.The ideal candidate will have a strong background in supporting executives, with a minimum of 4 years of experience. They will be highly organized, with...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom ISE Partners Full time

    Executive Assistant OpportunityWe are seeking an experienced Executive Assistant to support our MD and C-suite level teams within our investment sector clients.This is a great chance to gain exposure within different environments while working with a collaborative group of assistants.Key Responsibilities:Manage complex schedules and arrange travel...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom ISE Partners Full time

    Executive Assistant OpportunityWe are seeking an experienced Executive Assistant to support our MD and C-suite level teams within our investment sector clients.This is a great chance to gain exposure within different environments while working with a collaborative group of assistants.Key Responsibilities:Manage complex schedules and arrange travel...

  • Executive Assistant

    3 weeks ago

    London, Greater London, United Kingdom Ocorian Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior leadership team. As an Executive Assistant, you will be responsible for managing complex diaries, coordinating meetings and travel arrangements, and providing administrative support to our executives.Key...

  • Executive Assistant

    3 weeks ago

    London, Greater London, United Kingdom Ocorian Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior leadership team. As an Executive Assistant, you will be responsible for managing complex diaries, coordinating meetings and travel arrangements, and providing administrative support to our executives.Key...

  • Executive Assistant

    4 weeks ago

    London, Greater London, United Kingdom Angove Partners Full time

    We are seeking a highly organized and detail-oriented Executive Assistant to provide top-level support to our C-Suite executives at Angove Partners in London.The ideal candidate will be responsible for calendar management, meeting preparation, and responding to emails on behalf of the executives. Additionally, they will assist with drafting documents,...

  • Executive Assistant

    3 weeks ago

    London, Greater London, United Kingdom Ocorian Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior leadership team. As an Executive Assistant, you will be responsible for managing complex diaries, coordinating meetings and travel arrangements, and providing administrative support to our executives.Key...