Executive Assistant
2 months ago
Pontoon Solutions is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
Our high-profile banking client are recruiting for an Executive to join their team based in London. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
ResponsibilitiesnCalendar management for executivesnAid executive in preparing for meetingsnResponding to emails and document requests on behalf of executivesnDraft slides, meeting notes and documents for executives
Qualifications
Bachelor's degree or equivalent experiencenProficient in Microsoft Office suitenExperience in managing multiple priorities, administrative coordination, and logisticsnWell-organized, detail-oriented, ability to multi-task with great follow-up skillsnStrong written and verbal communication skills
• Maintain weekly Leadership Routines & Client Activity Trackern• Client Database: Update client and PP meeting database - tracking topics and follow ups.n• Track/monitor/deal with external correspondence to President of International as needed – Coordinate thank you notes and follow-ups.n• Help maintain and monitor long term travel calendar – year ahead.n• Help construct of travel itineraries and ensure production of any associated materials – briefing documents.n• Events: Help with the planning documents of yearly events, maintaining attendee lists for Breakthrough tech, Davos etcn• Coordinate IT issues/ internal office logistics / floorplan changes/ catering / building services interaction.n• Help organise materials and arrangements for all client, and public policy meetings – looking forward and tracking interactions – working with COO team, comms, public policy, reg relations, compliance.n• Advanced MS skills – especially Exceln• Excellent addition to detail
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