Executive Assistant

5 months ago

Camden, United Kingdom NHS Professionals Full time

**Job Title**:Executive Assistant

**Location**:St Pancras Hospital, NW1 0P

**Trust Location**:Camden and Islington NHS Foundation Trust

Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, Camden and Islington NHS Foundation Trust is the place for you.

**About the Trust**

Camden and Islington NHS Foundation Trust (C&I) provides high quality, safe and innovative care to our patients in the community, in their homes or in hospital.

We provide services for adults of working age, adults with learning difficulties, and older people in the London area. We currently deliver most of our care to residents in the London Boroughs of Camden and Islington. However, we also provide substance misuse services in Westminster, and a substance misuse and psychological therapies service to people living in Kingston.

**What you’ll be responsible for**:

- Work autonomously, exercising judgement and initiative on behalf of the Executive Director(s) in providing the full range of Executive Assistant support.
- Proactively manage the Executive Director(s) diaries, communications and workflow, initiating and taking action independently, bringing urgent matters to their attention, solving problems independently and using own initiative.
- Lead on tasks and projects assigned by the Executive Director(s), ensuring they are planned, managed and delivered effectively.
- Prepare agendas for meetings, take formal minutes and circulate actions from minutes as required.
- Work with the Trust Headquarters Office Manager and other EAs to provide cross cover ‘buddy’ support to the other Executive Directors’ during planned and unplanned absences.
- Work with the Partnership Headquarters Office Manager to help ensure the smooth running of the Partnership Headquarters administrative function**.**

**You’ll learn the following whilst working at the trust**:
1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

**You’ll have the following skills/experience**:

- Minimum of two years in an administrative / EA role within a large complex NHS organisation or similar environment
- Previous NHS experience
- Demonstrate experienced in working at Executive EA level and being able to communicate with senior members of staff, external stakeholders, varied professional groups, patients, carers and the public.
- Ability to plan and organise diaries, meetings and take formal minutes
- Experience of working under pressure and to tight deadlines in a fast-paced office environment
- Highly developed communication and interpersonal skills

Excellent organisational and time management skills
- Excellent practical experience in the use of the full suite of Microsoft office packages
- Proven ability to work with autonomy and to exercise initiative and influence
- Ability to plan and organised work to meet demanding deadlines to agreed standards
- This role may require you to show evidence of education to Degree level or at least 2 years relevant experience._

**As a member of NHS Professionals, you have fantastic benefits**:

- Competitive pay rates
- work this week, get paid next week
- **Essential support when you need it
- 24/7 365 days**:

- call us anytime
- **Multi locational**:

- work across neighbouring Trusts
- **Manage your shifts and timesheets on the go**:

- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
- **Varied working options to suit your lifestyle**:

- access to the Bank gives you options of ad hoc shifts or longer-term placements
- **Training and development opportunities**:

- Keep up with the essentials and more
- **Build holiday allowance for every shift you work**:

- your work life balance is important to us
- **Stakeholder pension scheme available**:

- a flexible future for you and yours

**Who are NHS Professionals?**

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

**Disclaimer**

NHS Professionals manage your data, please see our Privacy Notice on our website.

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