Accounts Administrator

1 week ago


Swadlincote, Derbyshire, United Kingdom Fakro GB Full time

Key Roles and Responsibilities

a) _
Ledger Activities_

  • Processing of purchase invoices.
  • Generating credit notes and cash refunds.
  • Processing of sales orders.
  • Expense and mileage claims ensuring that they are booked into the system having been signed off by the authorised person.
  • Deal with Supplier/Customer Queries in a timely manner.
  • Reconciliation of the Debtors/Receivable Ledgers to monthly supplier statements.
  • Generation of customer accounts, order points and branches.
  • Working alongside the Finance Manager to ensure all debts are paid when applicable and all receivables are obtained on time.
  • Reconciliation of petty cash, credit cards and euro/zloty accounts.
  • Ensuring compliance with financial regulations.
  • Posting of daily banking.

b) _
Administration_

  • Monitoring of the account's inbox passing the information across to the necessary people within the company.
  • Resolving of queries daily and reporting to Finance Manager with queries not able to be resolved.
  • Use the Order Margin Review system.
  • Generating and creating reports using the ERP system.
  • Managing the vehicle fleet.
  • Taking cash payments via WorldPay or advise customer of other methods of payment as and when required.
  • Working with Senior Management on administration documentation such as the PIM report.
  • Monitoring of documentation such as terms, service, and additional agreements.
  • Developing reporting processes using Excel.
  • Ensure that all stock imports have an appropriate goods movement reference logged onto the HMRC portal.
  • Any other duties required.

PERSON SPECIFICATION

Competency / Performance Drive

Technical / Professional Expertise

  • GCSE Maths and English.
  • Good numeracy skills.
  • Familiarity or interest in accounting, eg, Basic Accounting qualification (AAT Level 2) preferred but not essential.
  • Teamwork and cooperation.
  • Proficiency in Windows & Excel.
  • Experience using Kerridge (K8 software) preferred but not essential.

ACCOUNTS ASSISTANT COMPETENCIES
-
Teamwork and Cooperation_

  • Genuine intention to work cooperatively with others, to be part of a team, to work together as opposed to working separately or competitively; may be shown in any role in a team.
  • Being willing to help colleagues complete a task. Understanding need for cooperation to achieve larger organisation objectives. Makes personal sacrifices to meet organisation needs. Stands by decisions that benefit the organisation, even if they are unpopular or controversial.
-
Achievement Orientation_

  • Making specific changes in system or in own work methods to improve performance.
  • Monitoring or checking work or information; setting up and maintaining systems of information.
  • The notion of good enough is not acceptable. There is a need to pursue highest standards in every aspect of work.
  • Proactively looks for new ideas, questions the way things are done and proposes changes.
-
Numeracy_

  • Ability to analyse, process and present numerical information such as financial and statistical data.
  • Is relaxed and confident when dealing with numerical data.

Job Types:
Full-time, Permanent

Pay:
Up to £23,000.00 per year

Schedule:

  • Monday to Friday

Experience:

  • Accounting: 1 year (preferred)
- bookkeeping: 1 year (preferred)

  • Administrative: 1 year (preferred)

Work Location:
In person

Application deadline: 19/06/2024

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