Accounts Administrator

3 days ago


Swadlincote, United Kingdom Fakro GB Full time

**Key Roles and Responsibilities**

**a) **_**Ledger Activities**_
- Processing of purchase invoices.
- Generating credit notes and cash refunds.
- Processing of sales orders.
- Expense and mileage claims - ensuring that they are booked into the system having been signed off by the authorised person.
- Deal with Supplier/Customer Queries in a timely manner.
- Reconciliation of the Debtors/Receivable Ledgers to monthly supplier statements.
- Generation of customer accounts, order points and branches.
- Working alongside the Finance Manager to ensure all debts are paid when applicable and all receivables are obtained on time.
- Reconciliation of petty cash, credit cards and euro/zloty accounts.
- Ensuring compliance with financial regulations.
- Posting of daily banking.

**b) **_**Administration**_
- Monitoring of the account’s inbox passing the information across to the necessary people within the company.
- Resolving of queries daily and reporting to Finance Manager with queries not able to be resolved.
- Use the Order Margin Review system.
- Generating and creating reports using the ERP system.
- Managing the vehicle fleet.
- Taking cash payments via WorldPay or advise customer of other methods of payment as and when required.
- Working with Senior Management on administration documentation such as the PIM report.
- Monitoring of documentation such as terms, service, and additional agreements.
- Developing reporting processes using Excel.
- Ensure that all stock imports have an appropriate goods movement reference logged onto the HMRC portal.
- Any other duties required.

**PERSON SPECIFICATION**

**Competency / Performance Drive**

**Technical / Professional Expertise**
- GCSE Maths and English.
- Good numeracy skills.
- Familiarity or interest in accounting, eg, Basic Accounting qualification (AAT Level 2) - preferred but not essential.
- Teamwork and cooperation.
- Proficiency in Windows & Excel.
- Experience using Kerridge (K8 software) preferred but not essential.

**ACCOUNTS ASSISTANT COMPETENCIES**
- **Teamwork and Cooperation**_
- Genuine intention to work cooperatively with others, to be part of a team, to work together as opposed to working separately or competitively; may be shown in any role in a team.
- Being willing to help colleagues complete a task. Understanding need for cooperation to achieve larger organisation objectives. Makes personal sacrifices to meet organisation needs. Stands by decisions that benefit the organisation, even if they are unpopular or controversial.
- **Achievement Orientation**_
- Making specific changes in system or in own work methods to improve performance.
- Monitoring or checking work or information; setting up and maintaining systems of information.
- The notion of good enough is not acceptable. There is a need to pursue highest standards in every aspect of work.
- Proactively looks for new ideas, questions the way things are done and proposes changes.
- **Numeracy**_
- Ability to analyse, process and present numerical information such as financial and statistical data.
- Is relaxed and confident when dealing with numerical data.

**Job Types**: Full-time, Permanent

Pay: Up to £23,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)
- bookkeeping: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: In person

Application deadline: 19/06/2024



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