Administrative Specialist
3 weeks ago
Company description:
DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services. If you have drive and talent and enjoyresponsibility, we’ll give you the support you need to explore your potential and forward your career.
Job description:
- Role profile_ Working in the Central Finance and Admin Department and reporting to the Admin Supervisor, the Administrative Specialist is a key member of the team working with the Admin Supervisors in meeting and exceeding customer and internal expectations as determinedwithin the business plan. Also, linking into the Customs team, assisting with reporting and analysis of stock
The main purpose of the department is to support all locations with financial reporting, customs reporting and invoicing.Working alongside others in the same position, with the opportunity to learn new skills and develop with the department.
- Primary purpose of the role_ Reporting to the Supervisor the Administrative Specialist has day to day responsibility for financial duties in an administrative capacity, as well as custom related duties. The Admin specialist must ensure that invoices, purchase orders and cost accrualsare accurately raised in line with DSV group set deadlines, support with financial reporting, and liaise with suppliers for site consumables.You will also be tasked with running revenue removal reports, assisting in completing stock comparisons and managementof Port Badge charges in line with DSV group policy and set deadlines.
- **Key accountability areas**_ Produce weekly revenue and cost information in required format
Raise invoices, PO’s and cost accruals in line with invoice agreements &deadlines
Issue purchase orders for all costs, including site requests
Order consumables for sites, based on advised quantities, looking for cost saving opportunities for combined contract/site ordering
Ensure PO’s/invoices are processed appropriately, making sure PO’s/ cost accruals are matched off accordingly
Action new supplier requests, including set up in the supplier portal, submitting bank details to accounts, and adding to the PO system
Produce weekly removal reports, resolve failed removals within Descartes system, assist in completing stock comparisons and management of Port Badge charges
Maintain work instructions and share knowledge with other members of the Admin team
Promoting the good name of DSV Solutions (and its associated companies within the DSV Group) by adopting a professional approach at all times.Ensure all Company financial policies and procedures are always adhered to meet Group and statutory requirements.
- The above list of accountabilities is not exclusive or exhaustive and is not intended as a list of individual tasks. The role holder will be required to undertake such tasks as may reasonably be expected commensurate with the scope and grading of therole. _
**General responsibilities** Understand and comply with all relevant Company rules, agreements, policies, procedures and with all relevant legislative requirements and codes of practice.
- Ensure Company business is treated in the strictest confidence and not disclosed to persons outside the Company.
- Act in a professional manner, maintaning good working relationships and promote a positive Company image at all times
- Maintain & comply with all Health, Safety and Environmental standards adhering to the respective procedures.
- Be aware that the Company operates a Quality Assurance system ISO 9001:2008 and adhere to the respective procedures.
- Ensure a good standard of housekeeping in line with relevant Company policies and ensuring work areas are secure and locked when unoccupied.
- Where appropriate challenge and determine reasons for presence on site of any unauthorised person.
- Attend any development training as required in compliance with the Company’s commitment to the Investors in People standard.
- Key working relationships_Regional F&A Manager, Customs Manager, General Manager - Managers/Senior Manager of the department
Administration Supervisor - Line manager, reporting into one (there is multiple so requirement to build relationship with all)
Colleague Relationship - Working as part of a team, providing cover where holidays/absence occur
Sites - Strong relationship required to ensure information they provide required for invoices/ PO’s etc is accurate and on time
- Other Information_
- The department is new so there is requirement to be adaptable to change and progress with the team. Initiative to take on tasks and be open to challenging the current way of working with new ideas._
**Education & Qualifications**:
- 4 GCSE’s or equivalent
**Experience**
- 1 year of an Administration role
- Invoicing and KPI reporting knowledge
**Specialist Knowledge & Skills**:
- Microsoft Office Skills
- Knowledge of CargoWrite
- CargoLink
**Interpersonal & Communication Skills**:
- Highly motivated with a positive attitude
- High organisational skills, ability to prioritise and manage workload
- Excellent communication skills, ability to communicate at all levels
- Analytical skills & ability to complete investigations
-
Administrative Specialist
7 days ago
Swadlincote, Derbyshire, United Kingdom DSV ROAD LIMITED Full timeCompany description:DSV is one of the very best performing companies in the transport and logistics industry. 75,000 employees in more than 90 countries work passionately to deliver great customer experiences and high-quality services. If you have drive and talent and enjoyresponsibility, we'll give you the support you need to explore your potential and...
-
Administrative Specialist
6 days ago
Swadlincote, Derbyshire, United Kingdom DSV Full timeTime Type: Full TimeBRIEF OVERVIEW The purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client's customer service team to achieve delivery targets on orders as per customer requirements. You must be a committed player within the site administration team supporting colleagues within...
-
Administrative Specialist
1 week ago
Swadlincote, United Kingdom DSV Full timeTime Type: Full TimeBRIEF OVERVIEW The purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client’s customer service team to achieve delivery targets on orders as per customer requirements. You must be a committed player within the site administration team supporting colleagues within...
-
Administrative Specialist
3 weeks ago
Swadlincote, United Kingdom DSV Full timeJob Req Number: 70438 Time Type: Full Time **BRIEF OVERVIEW** The purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client’s customer service team to achieve delivery targets on orders as per customer requirements. You must be a committed player within the site administration team...
-
Administrative Specialist
2 months ago
Swadlincote, United Kingdom DSV Full timeJob Req Number: 65531 Time Type: Full Time **BRIEF OVERVIEW** The purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client’s customer service team to achieve delivery targets on orders as per customer requirements. You must be a committed player within the site administration team...
-
Administrative Specialist
2 months ago
Swadlincote, United Kingdom DSV Full timeJob Req Number: 70438 Time Type: Full Time **BRIEF OVERVIEW** The purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client’s customer service team to achieve delivery targets on orders as per customer requirements. You must be a committed player within the site administration team...
-
Administrative Specialist
2 months ago
Swadlincote, United Kingdom DSV Full timeJob Req Number: 68000 Time Type: Full Time **BRIEF OVERVIEW** The purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client’s customer service team to achieve delivery targets on orders as per customer requirements as well as supporting in the HMRC document regulations for outbound...
-
Administrative Specialist
1 week ago
Swadlincote, United Kingdom DSV Full timeIf you are a current DSV employee and interested in a position in another country, please contact your Human Resource representative to discuss the process and requirements of applying. Job Req Number: 74909 Time Type: Full Time **BRIEF OVERVIEW** The purpose of the role is to provide a customer focused administration service on selected accounts. Working...
-
Administrative Specialist
1 hour ago
Swadlincote, United Kingdom DSV Full timeJob Req Number: 68000 Time Type: Full Time **BRIEF OVERVIEW** The purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client’s customer service team to achieve delivery targets on orders as per customer requirements as well as supporting in the HMRC document regulations for outbound...
-
Administrative Specialist
6 days ago
Swadlincote, Derbyshire, United Kingdom DSV Full timeJob Req Number: 74909Time Type: Full TimeBRIEF OVERVIEWThe purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client's customer service team to achieve delivery targets on orders as per customer requirements.You must be a committed player within the site administration team supporting...
-
Administrative Specialist
6 days ago
Swadlincote, Derbyshire, United Kingdom DSV Full timeJob Req Number: 68000Time Type: Full TimeBRIEF OVERVIEWThe purpose of the role is to provide a customer focused administration service on selected accounts. Working directly with the client's customer service team to achieve delivery targets on orders as per customer requirements as well as supporting in the HMRC document regulations for outbound...
-
Project Administrator
2 months ago
Swadlincote, United Kingdom Roundhouse Recruitment Limited Full timeProject Administrator £25,000 - £29,000 + Market Leading Company Benefits package + Flexible Working + Enhanced Pension +.Days based + 33 days holiday (increases with service) + Tailored Progression plan + Training Are you an Administrator looking to work in a modern and friendly office within a specialist Construction company known for their company...
-
Project Administrator
2 hours ago
Swadlincote, United Kingdom Roundhouse Recruitment Limited Full timeProject Administrator £25,000 - £29,000 + Market Leading Company Benefits package + Flexible Working + Enhanced Pension +.Days based + 33 days holiday (increases with service) + Tailored Progression plan + Training Are you an Administrator looking to work in a modern and friendly office within a specialist Construction company known for their company...
-
Administrator
2 weeks ago
Swadlincote, United Kingdom Ward recycling Full time-WARD are looking for an administrator to join our Waste Sales team based at Donald Ward House, Ilkeston, DE7 5JB. Strong organisational and time management skills, along with great attention to detail are at the heart of the role. **Key Responsibilities**: You will be carrying out daily administrative tasks to support the Head of Sales (Waste) and the...
-
Team Lead, Administration
6 days ago
Swadlincote, Derbyshire, United Kingdom DSV Full timeTime Type: Full TimeJob Brief To drive a customer focused Administration Team on selected accounts. Working directly with clients, the Admin Team Leader (ATL) and DSV warehouse Supervisors/Management to achieve delivery targets on orders and per customer requirements. Reporting directly to the Admin Supervisor, have overall accountability to ensure Admin...
-
Team Lead, Administration
1 week ago
Swadlincote, United Kingdom DSV Full timeTime Type: Full TimeJob Brief To drive a customer focused Administration Team on selected accounts. Working directly with clients, the Admin Team Leader (ATL) and DSV warehouse Supervisors/Management to achieve delivery targets on orders and per customer requirements. Reporting directly to the Admin Supervisor, have overall accountability to ensure Admin...
-
Scrap Administrator
7 days ago
Swadlincote, United Kingdom Ward recycling Full time**Scrap Administrator** Ward offer metal & waste recycling to homes and businesses throughout the UK - from skip hire and car recycling through to nationwide projects. The role covers the management of this service within the scrap team from the initial pricing of work and regular updating of commodity pricing, through to the invoicing following material...
-
Administrator
3 weeks ago
Swadlincote, United Kingdom First Fence Full timeFirst Fence is a leading name in the Security and Temporary Fencing industry that provide the highest standard of service, at the best market price. Our team of specialists are dedicated to meeting the needs and expectations of all of our customers. As we are the only security fencing company to offer same day delivery within the UK, delivering optimum...
-
Administrator
7 days ago
Swadlincote, Derbyshire, United Kingdom First Fence Full timeFirst Fence is a leading name in the Security and Temporary Fencing industry that provide the highest standard of service, at the best market price. Our team of specialists are dedicated to meeting the needs and expectations of all of our customers.As we are the only security fencing company to offer same day delivery within the UK, delivering optimum...
-
QMS Administrator
2 weeks ago
Swadlincote, United Kingdom Healthnet Homecare Full timeHealthNet Homecare are specialists in delivering homecare services for patients, from medical deliveries to nursing support for patients in their own homes.Working with over 180,000 patients across numerous different therapy areas, our dedicated team offer support to patients with rare and orphan diseases right through to more common conditions. Our aim is...
