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Office Manager

3 months ago

Oxford, Oxfordshire, United Kingdom SF Recruitment Full time

SF Recruitment have partnered with a client in Oxford, looking to bring in an Office Manager/Senior Administrator on a permanent basis to support their manufacturing site.


Responsibilities will include:

  • Identify areas that need attention and improvement (documentation, procedures, policies)
  • Coordinate administration functions; record keeping, Policies & Procedures, purchase logs, financial trackers, KPI reporting, management audits and general contract administration
  • Assist in scheduling and planning work
  • Administer contract RAMs
  • Ensure timely reporting and communication with Leadec and customer processes and procedures
  • Documentation control
  • Training record control
  • Manage and administer OS system data input and data dispatching
  • Ensure weekly service operation schedules are in line with contract
  • Update client KPI dash boards
  • Work with Leadec group in developing the system to meet BMW contract requirements
  • Training and roll out of system to new members of the Leadec site team and stakeholders
  • Reporting of cost control information on Leadec finance and other associated systems, issue of reports on financial performance as required.
  • Ensure function managers are aware of costs and maintaining their budgets
  • Timely and accurate invoicing of contracts
  • Chasing of sales orders for main and extras contracts, receipt from head office and coordination of review with management
  • Maintenance of cost control information on the Navision and other associated systems.
  • Tracking purchasing & receipting of purchase orders
  • Raising and approval of Purchase requisitions
  • Ensure absence, disciplinary, grievance and sickness procedures are completed and filed correctly
  • Providing guidance on development and team training
  • Support recruitment activity and campaigns
  • Support interviewing and selection process
  • Liaise with central HR and recruitment agencies
  • Working with Site management on the training and development agenda
  • Produce contracts of employment for nonsalaried staff
  • Working with managers advising on all people issues.
  • Ensure staff are up to date with changes to any policies.
  • Liaison with head office payroll
  • Manage the adding of new starters to the Payroll and removal of leavers.
  • Ensure all new contracts are set up correctly
  • Reporting of payroll issues to contract manager and HQ department
  • Reporting headcount figures to within agreed budgets