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Office Manager
2 months ago
Job Title: Office/Operations Manager
Company: HRCentral Ltd
Job Type: Full-time
Location: Office-based
Job Summary:
We are seeking an experienced Office/Operations Manager to join our team at HRCentral Ltd. As a key member of our staff, you will be responsible for ensuring the smooth day-to-day operations of our office, providing administrative support to our HR Consultants, and maintaining our operations manuals and trackers.
Key Responsibilities:
- Liaise with marketing and website suppliers as needed
- Ensure operations manuals are up to date and support our clients
- Manage the office, liaising with the landlord and suppliers
- Own the invoicing function via Xero
- Assist with correspondence and keep trackers and operations manuals updated
- Research skills will be essential for various projects
- Oversee day-to-day office operations to ensure a productive work environment
- Assist with projects and issues relating to property, negotiating and organising contracts
- Onboard clients and prepare client contracts
- Maintain our library of Intellectual Property and ensure processes are followed
- Support the MD with system implementation and provide training to team members
- Conduct research, compile data and reports as requested
- Maintain the office condition, address maintenance issues, and liaise with external contacts and suppliers
- Act as Fire Marshall
- Maintain office supplies, organise orders and take deliveries
- Ensure the office is organised and team members have necessary tools and equipment
- Implement and maintain office policies and procedures
- Act as a key point of contact for internal and external clients
- Handle sensitive information with discretion and maintain confidentiality
- Plan and coordinate company events, meetings, and team-building activities
- Assist in organising training, conferences, and diary arrangements
- Ensure arrangements are in place for meetings, including preparing materials and managing conference room bookings
- Perform general office duties, including data entry, record-keeping, and maintaining a tidy workspace
- Collaborate with team members to contribute to the company's success
Requirements:
- Good working knowledge of Excel, Word, Outlook, and PowerPoint
- Experience working with HR software and client databases (full training will be given)
- Excellent communication and interpersonal skills
- Accuracy and attention to detail
- Able to multi-task and prioritise
- Able to demonstrate accountability and flexibility
- Able to work under pressure and to tight deadlines
- Pro-active and able to take initiative
- Results-orientated with a can-do approach
- Accountability, confidentiality, and a good sense of humour
What We Offer:
- Discretionary bonuses based on company performance and personal contribution
- Car parking available
