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Events Coordinator

3 months ago

London, Greater London, United Kingdom Oliver Wyman Full time

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 6,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities.

Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies [NYSE: MMC]. For more information, visit

The Opportunity:

The Events Coordinator will support the successful planning of client events both virtual and in-person. This is an exciting opportunity to join a global events function and international team to support key business initiatives and deliver high-quality OW branded events. This role is responsible for supporting the event planners with executing event design, production, and onsite delivery. The candidate will have regular interaction with teams in Marketing, Business Impact, and EA department to create impactful, high-profile events.

Key Responsibilities:

  • Assist the events planners throughout the event planning lifecycle including site visits, venue proposals, contracting AV vendors and other event related needs (entertainment, food & beverage, meeting space setup.)
  • Actively researching venues for all types of events, presenting room layout details, and offering creative alternatives.
  • Manage all aspects of Cvent registration including website creation, registration management and reporting.
  • Owning the shared event mailbox, answering to guests' questions as well as tracking invites and RSVPs for multiple events.
  • Work with internal departments and lead planners on Cvent site design, drafting web content and creating invitation copy and other event assets (name badges, guest bio booklets, etc).
  • Creating project plans and other important event documents for events to support Event Planners in their day to day.
  • Manage and maintain inventory of event materials and equipment for the London office. Shipping and tracking supplies for onsite events – such as name badges and branded materials.
  • Assist onsite at events or high-level meetings with setup and guest arrival experience.
  • Facilitate virtual meetings as required.
  • Manage invoice processing and reconcile vendor payments post event.
  • Work with the wider Global Events Team on department wide projects and flagship firm wide events, when required.

Experience Required:

  • Minimum of 1+ years of event planning experience across a broad range of events e.g. conference, seminars, round tables, networking events, volunteer events, virtual broadcasts and webinars
  • Previous event experience from a professional/financial services sector will be preferable.
  • Bachelor's Degree Preferred.

Skills and Attributes:

  • Fluent in English
  • Communicates in all forms a clear, inclusive, and respectful manner.
  • Works with creativity, agility, and purpose to achieve the best results.
  • Ability to multi-task and prioritize workload with excellent time management.
  • Maintain professional service level when dealing with high class and demanding internal and external clients.
  • Adapts to various situations in a fast-paced, demanding environment.
  • Risk mindful and focused on being proactive and solutions oriented during planning lifecycle.
  • Responds positively to change and demonstrates resilience.
  • A team player with the ability to function independently.
  • An individual known to exhibit enthusiasm, integrity, and willingness to help whenever necessary.
  • Adopts a learning mindset, open to feedback, seeks opportunities to learn and develop self and others.

Technical skills:

  • Proficient use of MS Office (Word, PowerPoint, Excel)
  • Proven Experience with meeting management software and technology platforms such as Cvent, Zoom, MS Teams – mandatory.

Why join us at Oliver Wyman?

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us

  • We're individuals who are self-starting, motivated, energetic, entrepreneurial about what we do
  • We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us
  • We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
  • We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
  • We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
  • We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other's time and are sensitive to how it is used. We are an output not input-based culture, have respect for people's personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.

To learn more, please follow us on Facebook, LinkedIn or Twitter: OliverWyman.

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