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London, Greater London, United Kingdom Robert Walters Full time{"title": "Executive Assistant to Board Director", "subtitle": "Join our team as an Executive Assistant to Board Director and take on a challenging role that requires strong organizational skills and attention to detail.", "description": "As an Executive Assistant to Board Director, you will be responsible for providing comprehensive administrative support...
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Executive Assistant to Board Director
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London, Greater London, United Kingdom The European Bank for Reconstruction and Development Full timeJob SummaryThe European Bank for Reconstruction and Development is seeking an experienced Executive Assistant to provide administrative support to the Board Director and ensure the smooth running of the Constituency Office.Key ResponsibilitiesProvide administrative and secretarial support to the Director and Alternate Director, including organizing...
Executive Assistant to Board Director
3 months ago
- Efficient diary management; arranging internal and external meetings; dealing with visitors.
- Making travel arrangements and hotel reservations; arranging visas as and when required.
- Dealing with expense records for Constituency budget purposes and handling appropriate claims relating to travel, hospitality and medical matters.
- Typing reports, correspondence and memoranda. Photocopying.
- Drafting routine business correspondence as required.
- Distributing Board documents and other materials within the office and capitals.
- Monitoring communications with capitals and ensuring Constituency requirements are being looked after.
- Monitoring office budget.
- Dealing with the necessary preparations for Annual Meetings and other major events.
- Maintaining an effective filing system.
- Other ad-hoc administrative and secretarial duties as required.
- Proven secretarial / administrative experience and sound knowledge of the EBRD, with an excellent performance record.
- Knowledge of the Bank's procedures and policies.
- Fluent English, both written and spoken.
- Knowledge of Italian, both written and spoken, desirable.
- Excellent organisational skills and ability to work on own initiative is required.
- Good typing skills (55 wpm).
- Computer literate: MS365 Teams, Microsoft Outlook, Word, Excel, PowerPoint and SAP.
- Excellent communication skills, both written and spoken.
- Experience and knowledge in dealing with other institutions and the business community.
- Diplomatic skills and protocol experience to handle relations with authorities, business community and EBRD staff in a multicultural setting.
- Ability to adapt to change and respond positively to new challenges.
- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.