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Facilities Assistant
3 months ago
Facilities Assistant
- Our client is seeking someone with relevant experience as a receptionist, facilities or in a front of house role. You will ideally have worked previously within a similar organisation.
- £14-15 an hour-
Who will you be working for?
Our Client is an innovative healthcare organisation located in the City of London.
What will you be doing?
As Facilities Assistant you will ensure a seamless facilities service is provided to all staff, fellows, members, partners and visitors.
- Your responsibilities will include:
- Ensure all staff, members, contractors and visitors sign in and out of the building and assist the Events Team with events administration.
- Issue security/building passes to new staff, council members, faculty and visitors.
- Answer calls and enquiries; passing calls on to the appropriate departments.
- Open, deliver and frank post and manage courier collections and deliveries.
- Book Taxis as directed and advise the Finance Team.
- Monitor reporting system regularly and respond to requests and update tickets accordingly, in a timely fashion.
- Provide office support services to all staff, council members, faculty and visitors.
- Support events and meetings at the College.
- Manage the daily set up and breakdown of meeting rooms
- Maintain loading bay by keeping it tidy, removing and/or delivering heavy items.
- Cover occasional late events or weekend work.
- Inform the Facilities Manager and/or Head of Facilities of any health and safety issues.
- Complete inhouse Planned Preventative Maintenance, as directed.
- Ensure contractors receive and complete permits to work, prior to work commencing.
- Update staff, first aiders and fire warden registers.
- Carry out role of Fire Aider and Fire Marshall, as required.
- Any other reasonable duties.
You will need:
- Proven experience in a receptionist, facilities or front of house role, ideally within a similar organisation.
- Experience of working with a switchboard and/or service desk software.
- Excellent customer service skills.
- Excellent interpersonal and communications skills, both written and verbal.
- Proficient in using Microsoft Office.
How to apply?
Please note this is a fully in office role.-
Facilities Assistant opportunity, please click on the 'Apply' button below.
