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Band 3- Birth Unit Ward Clark and Administrator
3 months ago
Job overview:
We are a well-established friendly team; we want you to thrive and excel in your role and will provide the resources to support your professional development and well-being.
Main duties, tasks & skills required:
Provide secretarial support to the Matron and Community Team Leaders for Community Midwifery and the Birth Unit.
Provide day to day diary management which includes arranging and coordinating meetings and resolving conflicting diary appointments.
Produce copy/audio typing of correspondence, reports, presentations and spreadsheets ensuring all documents are accurate and produced to a high standard within set timescales.
Prepare and distribute agendas, minutes, reports and associated papers, as well as photocopying and collating papers ensuring the Matron are fully briefed and prepared.
Action all internal and external telephone enquires supporting the Matron by screening and diverting all calls as appropriate and giving advice and information in accordance with local policies and procedures.
To use Microsoft Office packages to produce correspondence, reports, presentations and spreadsheets, as and when required ensuring they are accurate, produced to a high standard and in a timely manner.
About us:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment.
This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work.
This is more than words. We are taking action.Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO.
We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.
Job description:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person specification:
Qualifications:
Essential:
NVQ3 in administration or equivalent
experience
- GCSE Grade C English and
Experience:
Essential:
At least 2 years' experience at
administrative officer level
Experience of dealing with the public
Experience of I.T systems
Knowledge of Microsoft Office
Packages
Experience of Diary/Appointment
Management
