Administration Assistant

4 weeks ago


Slough, United Kingdom Crimson Hotels Full time

Position Summary: The Administration Assistant will provide essential support to Crimson Hotels by managing a variety of administrative tasks. This role involves handling confidential information, assisting with projects, and ensuring smooth day-to-day operations.

Key Responsibilities:

  • Administrative Support: Perform general clerical duties such as filing, photocopying, and data entry.
  • Confidentiality: Handle sensitive company information with discretion.
  • Project Assistance: Support the Executive Assistant with hotel refurbishment projects.
  • Employee recordkeeping: Maintain employee files for Head Office staff and General Managers.
  • Payroll Liaison: Coordinate with payroll regarding employee salary reviews and personal details.
  • Travel Arrangements: Organise travel for the CEO and Directors.
  • Communication: Answer the internal switchboard and manage correspondence.
  • Document Preparation: Compile and produce documents for meetings.
  • Mail Management: Distribute incoming mail and manage outgoing post.
  • Diary Management: Oversee scheduling and diary management.
  • Procurement: Raise purchase orders, process cheque requests, and order office supplies.

Person Specification:

  • Appearance: Present a smart and professional appearance.
  • Professionalism: Exhibit a mature and professional demeanour.
  • Learning Ability: Quickly learn about the business and show a willingness to learn.
  • Stress Management: Work effectively and remain calm under pressure.
  • Technical Skills: Be proficient with Microsoft Office and other relevant software.

Experience:

  • Office Experience: Have practical experience working in a busy office environment.
  • Prioritisation: Demonstrate the ability to prioritise workload effectively.
  • Initiative: Be proactive and able to use own initiative.


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