Administration Assistant
4 weeks ago
Position Summary: The Administration Assistant will provide essential support to Crimson Hotels by managing a variety of administrative tasks. This role involves handling confidential information, assisting with projects, and ensuring smooth day-to-day operations.
Key Responsibilities:
- Administrative Support: Perform general clerical duties such as filing, photocopying, and data entry.
- Confidentiality: Handle sensitive company information with discretion.
- Project Assistance: Support the Executive Assistant with hotel refurbishment projects.
- Employee recordkeeping: Maintain employee files for Head Office staff and General Managers.
- Payroll Liaison: Coordinate with payroll regarding employee salary reviews and personal details.
- Travel Arrangements: Organise travel for the CEO and Directors.
- Communication: Answer the internal switchboard and manage correspondence.
- Document Preparation: Compile and produce documents for meetings.
- Mail Management: Distribute incoming mail and manage outgoing post.
- Diary Management: Oversee scheduling and diary management.
- Procurement: Raise purchase orders, process cheque requests, and order office supplies.
Person Specification:
- Appearance: Present a smart and professional appearance.
- Professionalism: Exhibit a mature and professional demeanour.
- Learning Ability: Quickly learn about the business and show a willingness to learn.
- Stress Management: Work effectively and remain calm under pressure.
- Technical Skills: Be proficient with Microsoft Office and other relevant software.
Experience:
- Office Experience: Have practical experience working in a busy office environment.
- Prioritisation: Demonstrate the ability to prioritise workload effectively.
- Initiative: Be proactive and able to use own initiative.
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