Shipping Administration Assistant

5 months ago

Slough, United Kingdom Freightserve recruitment Full time

Freightserve recruitment are looking for a Shipping Administration Assistant for a niche sector Freight Forwarder based in the Slough, Berkshire area.

**Purpose**

**Key Duties and Responsibilities**
- Supporting the coordination and operations teams with a range of administration tasks
- Answering all incoming calls promptly and courteously, directing to the relevant person and/or taking messages
- Keeping accurate and up to date records on our Freight Management System
- Daily filing and periodic archiving
- Learning and assisting in all aspects of shipping fine art and antiques, arranging collections and deliveries from one destination to another, both domestic and international
- Learning and assisting in shipping via air freight, sea freight and road freight
- Raising files and preparing and processing all import and export documentation and the booking of the chosen method of transportation
- Efficiently handling all types of paperwork (which may include bills of lading, labelling, timesheets and detailed condition reports with photos)
- Communication with our clients, guiding them through the process of art shipping of their artefacts from different locations (art professionals, collectors and transport companies etc
- Providing certificates of shipment to clients
- Liaising with the warehouse on incoming/outgoing activities
- Invoicing: ensuring invoices are raised accurately and on time, as the job file requires
- Manage a number of jobs simultaneously including the timely booking of internal and external services e.g. transport, case making, freight etc.
- Attention to detail, literate and numerate
- Good computing skills, ability to use Word and Excel
- Excellent written and verbal communication skills
- Oodles of enthusiasm and self motivation
- A keenness to learn and progress as the company grows
- Proactive attitude and willingness to take on responsibility
- Personable, friendly, helpful and positive
- The ability to be a team player and take ownership of assigned tasks

Working hours are Monday - Friday 9am - 5.30pm.

As an agency we are fast becoming the number one Freight specialist in the UK. We have a fast growing reputation with most Freight related companies. Freightserve has been established since 1992 working within the Freight Forwarding and Shipping industry.

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£25,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Flexible Language Requirement:

- English not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Administration: 1 year (required)

Work Location: In person

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