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Personal Assistant to CEO

1 month ago

Manchester, United Kingdom MBA Full time

MBA are proud to be partnering a start up organisation which is delivering cutting edge technology for the aerospace and defence industries. Based in central Manchester our client is looking for an experienced Personal Assistant to join their team, this is a fantastic opportunity to be a part of the future in aerospace and defence.

The role:

As the Personal Assistant you will play a key role in supporting senior leaders and business functions across the business. You’ll need to be proactive in your approach identifying opportunities where support is most required and proposing solutions to these. As they are a start up you’ll be hands on in supporting across all areas of the business with activities that will include diary management, arranging travel, processing invoices and ordering equipment. Your role will predominantly support the CEO although you’ll engage regularly with the Project Manager and Technical team.

Key Responsibilities:

  • Ensure effective and efficient management of diaries across the business, in particular for the CEO
  • Mediation role between CEO and Engineering Team to arrange meeting, in person or on-line
  • Ensure all necessary paperwork is in place to support business meetings
  • Support CEO and Accounting company with processing invoices in time and keep track of any outstanding/missed payments
  • Support relationship and communications with suppliers , couriers , deliveries.
  • Ensure equipment orders are processed on time and to budget
  • Arranging meetings, webinars, zoom calls
  • Document production and review using Word, Excel, Powerpoint

Your skills and experience:

  • Previous experience of operating in a similar role, supporting leaders in a business that is agile and dynamic
  • Experience of working within a business in a technical setting, where projects are a common occurrence
  • Fantastic organisation and communication skills
  • Able to evidence being solutions focused in your approach
  • Computer literate
  • Able to prioritise and deliver to deadlines
  • Full UK driving license (the role is based in Manchester but will be required to travel to a site in Daresbury and potentially others across the North West)

In addition to the above our client is looking to build a team which values diversity, collaboration and have a strong work ethic. It’s a small, but growing, team so you’ll need to be adaptable and willing to support the rapidly evolving needs of the business. You’ll also need to be able to communicate well if you’re going to be able to resolve the conflicting priorities which are a routine feature of early stage businesses.

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