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Personal Assistant

2 months ago

London, United Kingdom GBS Global Applied Knowledge Full time
Personal Assistant (C suite)

We are seeking an outstanding  C Suite Personal Assistant to join to provide CEO office with support via diary and email management. It is important to be able to work as part of the CEO Office team to ensure seamless support for the Deputy CEO and the CEO office as a whole.

If you enjoy working in a very fast paced environment with an extremely varied workload this may be the perfect opportunity for you

The post holder will provide a comprehensive, high level secretarial and administrative support service as required by a C Suite PA.

 

Location London Appointment Type Permanent Department CEO Office Full-Time/Part-Time Full-time Hours 40 hrs Salary Competitive Entity GBS UK Ref No 3957 Main Responsibilities
  • To be responsible for the effective organisation, administration and presentation of the office of the Deputy CEO.
  • To manage office systems to ensure that documents, records and information can be quickly, effectively, discreetly and readily produced when required.
  • To maintain an up-to-date action tracker, liaising with key staff as required to ensure timely completion of outstanding tasks
  • To act as the initial point of contact for enquiries directed to the Deputy CEO.
  • To act as an ambassador for the Deputy CEO using initiative, exercising tact and discretion, and always maintaining a high level of confidentiality.
  • To schedule business for the Deputy CEO and oversee the management of the diary to maximise the use of time against known priorities.
  • To conduct research as required by the Deputy CEO and to collate information and documentation as required.
  • To deal with, monitor and field incoming correspondence, emails and telephone communications.
  • To maintain close liaison with senior staff
  • To help organize and facilitate meetings and special events; scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
  • To carry out any other duty commensurate with the role as may reasonably be directed by the Deputy CEO.

 

 

Requirements

  • C Suite PA experience.
  • Computer literacy and proficiency in Microsoft Office
  • Attention to detail is a must as well as strong organizational skills
  • Knowledge of planning and scheduling techniques.
  • Strong interpersonal and communication skills.
  • Skill in organizing resources and establishing priorities
  • Ability to create, compose, and edit written materials.
  • Ability to coordinate and organize meetings and/or special events.
  • An ability to manage confidential and sensitive information in an appropriate fashion.

Other Information