HR & Finance Administrator

1 month ago

Newtownabbey, United Kingdom RBH Hospitality Management Full time
JOIN OUR FAMILY

At RBH, we believe our people are our greatest assets and understand the importance of putting them first. Our commitment to diversity in the workplace, health & wellbeing, sustainability, and individuality sets us apart from our competitors and is one of the reasons why we are rated among the Top 30 Best Places to Work in Hospitality We are passionate about the industry and always on the lookout for new talent to join us on our journey.

THE ROLE

We are looking for a HR & Finance Administrator to join Holiday Inn Express Antrim In this role, you'll be responsible for general HR administration and payroll, while also playing a key role in keeping our vibrant culture alive. If you're passionate about hospitality, people, and making a difference, we'd love to have you on our journey.

This position is incredibly varied and perfect for someone with an interest in both HR and finance. As the HR & Finance Administrator, you'll be responsible for payroll and finance administration while also playing a key role in HR duties like recruitment and team engagement. With support from the Hotel General Manager and the Cluster HR/Finance team, you'll have a unique opportunity to contribute to both the financial and people aspects of our dynamic hotel environment.

What You'll Be Doing…

Reporting to the General Manager, your main responsibilities will include:

Morning Revenue Review:
Start your day by reviewing daily revenue, ensuring the accuracy of all data, postings, and cash control. 

Financial Operations:
Dive into the financial aspects of the hotel by managing invoices, accruals, and purchasing. You'll ensure accurate invoicing and cost accruals for monthly P&L production while keeping an eye on the hotel’s financial results and understanding how your performance impacts them.

Personnel & Payroll:
Maintain personnel files and ensure the seamless processing of payroll each month. You'll also assist with job adverts, interviews, onboarding, and payroll setup.

Conference Coordination:
Handle conference sales, billing, and serve as the visible point of contact for conference room delegates, ensuring their experience is nothing short of excellent.

Credit Management:
Calculate and manage overdue accounts daily, reporting to the General Manager, and conduct credit checks for any new accounts/enquiries.

Additional 

  • Revenue Reporting: Daily revenue reporting and recording as per the hotel checklist.
  • Data Accuracy: Ensure the accuracy of all data, postings, and cash control.
  • Weekly Summary: Complete the Weekly Business Done summary.
  • Financial Assistance: Assist with all financial aspects of the hotel.
  • Hotel Financial Results: Understand the financial results and how your performance impacts them.
  • Invoice Handling: Handle invoices and make appropriate accruals for accurate P&L account production.
  • Proactive Purchasing: Proactively manage purchasing to ensure accurate monthly accruals.
  • Invoice Coding: Code invoices and maintain the 'invoice control sheet.'
  • Petty Cash Management: Manage the petty cash float, code receipts, and mail them to accounts weekly.
  • Personnel & Payroll: Maintain personnel files and manage the hotel payroll.
  • Recruitment: Assist with job adverts, interviews, onboarding, and payroll setup.
  • Conference Coordination: Handle conference sales and billing, and be a visible contact for delegates.
  • Overdue Accounts Management: Manage overdue accounts and report to the General Manager.
  • Credit Checks: Conduct credit checks for new accounts/enquiries.
  • IHG Brand Standards: Understand IHG Brand standards across all hotel operations to assist in various departments when needed.

GOOD TO HAVE 

  • Ideally, at least 12 months of customer service experience, preferably in hospitality.
  • Solid HR administration and/or a finance background with at least 12 months of experience, fully proficient in Word and Excel.
  • Clear communicator with strong oral, written, and numeracy skills.
  • Able to work well under pressure and adapt to business needs.
  • Honest, trustworthy, and able to provide personal/work references due to access to cash and guest rooms.
WHAT WE OFFER

You will have access to a benefits package that we believe truly enhances our culture:

  • Discounted Room Rates: For you and your friends & family.
  • Extra Holiday: An extra day's holiday for your birthday.
  • Pension Scheme: For financial security.
  • Free Meals on Duty: Saving you over £1000 per year
  • Acces to health & wellbeing programmes 
  • Development opportunities 
  • Cycle to work scheme 
  • Access to wagestream 

More info

  • Full time role 
  • Monday-Friday 
  • On property position 
  • Recruitment process/1st stage interviews will commence w/c 20th May 
  • For more details, please call the hotel directly. 
EQUAL OPPORTUNITIES

RBH Hospitality Management is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. If at any point throughout our process you require reasonable adjustments, please contact careers@rbhmanagement.com.

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