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Administrative Assistant

1 month ago

York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

Job summary

We are currently seeking an enthusiastic and motivated individual, to join our friendly team as an Administration Officer, in the Children's Therapy Department at York Hospital.

The post holder will provide support to the Children's Therapy Team, by contributing to an efficient and effective service within a very busy environment, working within strict departmental procedures, with responsibility for receiving, maintaining, and providing manual and electronic data containing sensitive and confidentialinformation. The role will involve making appointments, the upkeep of ourelectronic records on System One, inputting of therapy referrals and general office duties along with telephone calls, and the meeting and greeting of patients which may include reception duties

You will need to have excellent communication skills, and be effective in prioritising workloads, with a flexible and patient centred approach.

Main duties of the job

Providing support to the Children's Therapy Team by handling general enquiries, whether they come in via correspondence, phone calls, email, or in-person. Adhering to established departmental procedures while managing various tasks, including receiving, organising, and maintaining electronic data, which may contain sensitive and confidential information Be responsible for the supervision of other support staff, and contribute, where necessary, to the induction of new or less experienced staff. Scheduling patient appointments and ensuring accurate record-keeping using SystmOne. Demonstrating excellent communication and interpersonal skills to effectively interact with patients and colleagues. Working both independently, using initiative when needed, and collaboratively as part of the broader Children's administration team. To undertake the ordering of stock and supplies or contribute to the monitoring of levels.

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: .

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Person Specification

Knowledge, Training & Experience

Essential

Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience. Word processing and computer literacy skills

Desirable

Previous experience of Supervising others/ the work of others Knowledge of Systm One

Skills

Essential

Able to organise and prioritise own workload Possess a range of communication skills