Administrative Assistant

6 months ago


York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

We are looking for an Administration Assistant to join the AHP Therapy team working in Speech and Language Therapy. We are looking for someone with the ability to work well on their own and as part of a team, and it is important that the post holder is able to adapt to changing demands, be accurate in inputting information and able to follow instructions.

You will also be expected to contribute to the induction of new or less experienced staff, providing training, feedback and support to others. Full training and support will be given.

If this role appeals to you please refer to the job description for more information, or contact the department for an informal chat.

We look forward to hearing from you

The role will include, but not be limited to; administration tasks, including answering the phone and dealing with queries, making appointments, typing letters, and other office duties; including the administration of departmental meetings, taking and typing up of minutes. Excellent communication skills, accuracy, the ability to work calmly under pressure and the ability to work alone and within a team are essential.

You will be the first point of contact for patients via the telephone, so good customer service skills are essential. The administration team are a valued part of the smooth running of the department and support to the therapists.

The Admin Assistant will also be responsible for the supervision and support of clerical officers within the team, ensuring that the service remains operational at all times and ensuring new staff are appropriately inducted into the team.

This is a challenging role requiring excellent IT skills, to include knowledge of Microsoft Office: Word/Excel/Outlook. You will need to have excellent communication skills as you will be required to liaise with a wide range of professionals and patients. You must be effective in prioritising workloads with a flexible and patient-centred approach. You must have the proven ability to work independently using your own initiative as well as part of a team.

Previous experience of NHS systems would be advantageous but not essential as full, comprehensive training will be given.

Our benefits

**We offer a range of benefits to support our staff including**:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

**A full description of the role is available in the attachment**: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.



  • York, United Kingdom Beckingtons Ltd Full time

    **Job Overview**: Beckingtons Chartered Certified Accountants are looking for an Administrative Assistant to join their well-established team working within the VAT and Accounts department. **Benefits** - Company Pension - Company Events - Free Parking - Flexible working hours available on request - 26 days holiday plus bank...


  • York, United Kingdom ELVINGTON FLOORCRAFT LIMITED Full time

    Duties: TYPING OF QUOTES, ANSWERING TELEPHONE, FILING AND GENERAL DAY-TO-DAY ADMINISTRATIVE DUTIES DUE TO RETIREMENT, WE ARE SEEKING AN ADMIN ASSISTANT APPROX 12-15 HOURS PER WEEK (MONDAY, WEDNESDAYS, FRIDAYS) HOURS TO BE NEGOTIATED **Job Type**: Part-time Part-time hours: 12-15 per week **Salary**: From £12.00 per hour **Benefits**: - Company...


  • York, United Kingdom OT4me Ltd. Full time

    **Administrative Assistant** **Responsibilities**: - Main tasks of job: - Promote equality and diversity as part of the culture of the organisation. - Book clients into our online diary system and send out documentation. - Support the therapists with administrative duties, including sending digital forms to clients, ensuring we have received all completed...


  • York, United Kingdom The Smartlist Full time

    **Office Administration Assistant** **Do you have excellent communication skills and a professional telephone manner?** Townends is a long-established Accountancy Practice with offices in York and Goole, that specialises in providing everything that the owner managed business needs. We have a full range of Accountancy services aimed at such businesses,...


  • York, United Kingdom Mindful Memorials Full time

    Mindful Memorials are a leading designer, manufacturer and installer of memorials across the Yorkshire region. Operating from its artisan workshop near Melbourn you'll work as part of a small team who support the administration and accounts areas of the business. **Accounts and Administration Assistant - 24 hours per week (3 days) - up to £12 per...


  • York, United Kingdom The Disabilities Trust Full time

    **Administration Assistant - York** **£20,548.50** **Monday to Friday 9am till 5pm.** **Why join us?** **Brainkind is a leading UK charity** that works alongside people with an acquired brain injury, autism, and learning or physical disabilities to help them live as independently as possible. Our teams across the UK support people to move forward with...


  • York, United Kingdom Northern Tonic Full time

    Northern Tonic is a fast-growing accounting business based in Yorkshire, but with a national outlook. We help business owners create the organisation they want by using technology and financial direction to increase profits and develop their business. We are not like a normal accountancy firm due to our focus on the future. We expect our colleagues to not...


  • York, York City, United Kingdom Total Training Provision Full time

    At Total Training Provision, we are seeking a highly motivated and detail-oriented Office Administration Assistant to join our team. This role offers an excellent opportunity for career growth and development in business administration.About the RoleAs an Office Administration Assistant, you will play a vital part in the smooth operation of our office. Your...


  • York, United Kingdom Turner Little Limited Full time

    Established in the 1990's, Turner Little Limited is one of the UK's leading Trust and Company Service Provider and Banking Intermediaries. Regulated by HMRC and the FCA we operate globally both in terms of Client location and Supply of Services. This is a fantastic opportunity to join an organisation who are committed to making their service personalised...


  • York, United Kingdom Ashtons Estate Agents Full time

    _**Business Administration Assistant**_**: - Assisting the Valuers & Photographers - General administration support for the sales department The position is full time with weekend cover needed. **Job Types**: Permanent, Full-time **Salary**: £20,000.00-£25,000.00 per year **Benefits**: - Company pension Schedule: - Monday to Friday - Weekend...


  • York, United Kingdom KD Recruitment Limited Full time

    Job DescriptionWe are seeking an Administrative Assistant to provide high-quality support to our team in York. The successful candidate will have excellent organisational and communication skills, as well as experience working in a similar role. You will be responsible for maintaining accurate records, preparing reports and providing administrative...


  • York, United Kingdom Pink Spaghetti PA Services York Full time

    **We are a growing PA company based in York looking for a home-based Administration Assistant who will support us with our growing list of customer tasks.** **Your main job duties will include**: - Varied administration for a number of different clients - Dealing with clients’ customer enquiries - Arranging venues for client events - Liaising with...


  • York, York City, United Kingdom Ampleforth College Full time

    Are you an experienced administrative professional looking for a new challenge?About the RoleWe are seeking a skilled College Administrative Assistant to join our team at Ampleforth College. This role provides administrative support to assist the College in meeting its statutory obligations regarding student attendance and supervision.Key ResponsibilitiesThe...


  • York, United Kingdom HCOMM Full time

    HCOMM is a leading UK railway telecoms company dedicated to providing cutting-edge communication solutions for the railway industry. We pride ourselves on our commitment to excellence, innovation, and customer satisfaction. **Job Description**: Key Responsibilities: - Assisting the Office Manager with day-to-day administrative tasks. - Managing and...


  • York, York City, United Kingdom Total Training Provision Full time

    **Job Overview:**Total Training Provision is seeking a highly motivated and detail-oriented Administrative Assistant Apprentice to join our team in York. As an Administrative Assistant Apprentice, you will play a vital role in supporting the smooth operation of our office.**Key Responsibilities:Assist with general office duties, including filing and document...


  • York, United Kingdom York and Scarborough Teaching Hospitals NHS Foundation Trust Full time

    **Contract**: Permanent **Hours**: 37.50 hours per week We are looking for a highly motivated and enthusiastic person, to join our Administration Team at York Hospital. You will be joining the team responsible for the administration processes to support the management of the rotas for Doctors across Theatres, Anaesthetics & Critical Care. It is essential...


  • York, United Kingdom T & T A Park (Transport) Ltd Full time

    **Job Type**: Part-time Part-time hours: 24 per week **Salary**: £11.25 per hour **Benefits**: - Company pension Ability to commute/relocate: - York: reliably commute or plan to relocate before starting work (required) **Education**: - GCSE or equivalent (preferred) **Language**: - English (required) Licence/Certification: - Driving Licence...


  • York, York City, United Kingdom Castle Employment Agency Ltd Full time

    Castle Employment Agency Ltd is seeking a skilled and enthusiastic Reception and Administration Assistant to join their team in York. As a key member of the welcome desk team, you will be the first point of contact for visitors and provide exceptional customer service.Responsibilities include:Welcoming visitors, responding to enquiries and assisting with...


  • York, United Kingdom Sopra Steria Full time

    Do you have great Customer Service skills or you a strong Administrator looking for a new challenge? Working in our Order to Cash team, which is part of our CITB function, we have an exciting opportunity for an individual who can add to our fast growing team, and bring a new dimension to an already existing successful team. As an Administration Assistant...


  • York, York City, United Kingdom beBee Professionals Full time £25,000 - £35,000

    beBee Professionals is seeking a highly organized and efficient Administrator to provide administrative support for our team in the UK. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming correspondence and maintain office supplies and equipment...